Lending to Nonmembers

Collections and Services Available

The Center for Research Libraries lends to other libraries not individuals. We accept ILL requests from a non-member library willing to pre-pay our fee of $175.00. The borrowing library agrees to ensure the safe return of the requested material to CRL by the due date. The borrowing library also agrees to be responsible for any fees associated with replacement of material damaged or lost and costs for return of our material by UPS.

  • CRL will lend a maximum of four volumes, twelve microfilm reels or twenty-four fiches of one title per request.
  • CRL will copy or digtize an article of up to 50 pages. CRL will deliver articles via email, fax or mail. 

Sending Requests

CRL takes requests from libraries using OCLC, ALA and IFLA loan forms. Please include payment with your request or a note as to how the payments will be made. Requests will not be processed until payments are received.

  • To make a request via OCLC (IFM) enter a valid IFM code in the MAXCOST field of the ILL request form. Make sure the value of MAXCOST is greater than or equal to the cost of the loan.
  • When using an Inter-Library Loan forms, please mail (
    • Access Services, 6050 S. Kenwood, Chicago IL 60637)
    • FAX ((773) 955-9732) o
    • email asd at crl.edu

Fees and Payment Methods

All ILL requests to non-members must be prepaid. Payment may be made by check, money order, IFM or Credit Card ((VISA or MasterCard). Please note that credit card payments require an additional 3.8% processing fee.

Processing Time

Turnaround time for a loan or digitized article averages one to three business day for all routine requests.

Loan Period

The non-member loan period is four weeks.  CRL does not renew non-mamber loans. CRL will recall loaned material when it is requested by another library. A borrowing library is obligated to return the material immediately upon recall. Material lent is subject to recall after two weeks of use.

Institutions Outside of the United States and Canada

CRL does not lend hard copy material outside the United States and Canada. Article requests are $175 each. An additional processing fee of $6.65 (or 3.8%) for credit card payments is also charged.

Fees for Lost or Damaged Items

For materials lost or damaged during the loan transaction, the Center follows the principles outlined in Section 4.9 of the Interlibrary Loan Code for the United States.

  • If an item is lost, or damaged the borrowing library will be billed for the cost of replacement plus a processing charge of $50. If the item is out of print and no copy is available for replacement a minimum payment of $500 will be required. Credit card payments will require an additional processing fee of 3.8%..
  • Materials that circulate in containers must be returned with the containers. A fine of $20 will be charged if a container is replaced. Credit card payments require an additional processing fee of 3.8%,
  • A borrowing library may also be fined a minimum of $20 if material is damaged. Credit card payments require an additional processing fee of 3.8%.

Shipping Materials for Loan

CRL ships via United Parcel Service (UPS) 2-Day Delivery to requesting libraries in the United States and Canada. Shipping costs to the borrower are included in the transaction fee. In cases where there are additional costs, the borrowing library will be informed of the necessary additional charges before their credit card is charged. Any additional charges must be prepaid. 

The borrowing library is responsible for paying return shipping costs. CRL requires that borrowed material be returned via UPS (or similiar service) with tracking and insurance paid for the amount specified on the ILL form.

Non-Members & the CRL Reading Room 

Students, faculty, and other researchers unaffiliated with a member library are welcome to use materials in the CRL Reading Room in Chicago. Reservations to use the Reading Room must be made with the Access Services Department at least three business days in advance of a visit. Please see our page on the Reading Room for more information.