Lending to Nonmembers

Collections and Services Available

The Center for Research Libraries lends to other libraries not individuals. Requests must come from a non-member library’s Interlibrary Loan Department. We accept requests via OCLC, ALA ILL form and IFLA ILL Form. A fee is required and must be pre-paid. By processing the loan request, the borrowing library agrees to ensure the safe return of the requested material to CRL by the due date. The borrowing library also agrees to be responsible for any fees associated with replacement of material damaged or lost by the patron, the library staff and costs for return by UPS.

CRL will lend a maximum of four volumes, twelve microfilm reels or twenty-four fiches of one title per request. Please contact CRL Access Services if you have questions regarding the number of items you would like to borrow.

CRL will copy or scan up to 50 pages. CRL can deliver documents via fax or photocopy. Requests must be initiated by a library interlibrary loan office.

Sending Requests

To make a request via OCLC (IFM) enter a valid IFM code in the MAXCOST field of the ILL request form. Make sure the value of MAXCOST is greater than or equal to the cost of the loan. When using an Inter-Library Loan forms, please mail (6050 S. Kenwood, Chicago IL 60637), FAX ((773) 955-9732) or email asd at crl.edu to the CRL Access Services Department. Please include payment with your request or a note as to how the payments will be made. Requests will not be processed until payments are received.

Processing Time

Turnaround time for a loan or copy averages one to three business day for all routine requests.

Loan Period

The nonmember loan period is four weeks.  CRL does not permit renewals of material to non-mambers. Material lent is subject to recall after two weeks of use. Recalls happen when the same material is requested by another member institution or project participant. A borrowing library is obligated to return the material immediately upon recall.

Fees and Payment Methods

All ILL requests to non-members must be prepaid. Payment may be made by check, money order, IFM, a CRL deposit account or Credit Card ((VISA or MasterCard). Please note that credit card payments wrequire an additional 3.8% processing fee.

Libraries in the United States and Canada

Eash Loan or document delivery request is $175.00. An additional processing fee of $6.65 (or 3.8%) is required for credit card payments.

Institutions Outside of the United States and Canada

CRL does not lend hard copy material outside the United States and Canada. Article requests are $175 each.  An additional processing fee of $6.65 (or 3.8%) for credit card payments is required

Replacement and Processing Fees for Lost or Damaged Items

For materials lost or damaged during the loan transaction, the Center follows the principles outlined in Section 4.9 of the Interlibrary Loan Code for the United States.

  • If an item is lost, or damaged beyond ordinary wear and tear the borrowing library will be billed for the cost of replacement plus a processing charge of $50. If the item is out of print and no copy is available for replacement a minimum payment of $500 will be required. Credit card payments will require an additional processing fee of 3.8%
  • Materials that circulate in containers must be returned with the containers. A fine of $20 will be charged if the container needs to be replaced. Credit card payments will require an additional processing fee of 3.8%
  • A borrowing library may also be fined a minimum of $20 if material is returned slightly damaged or in a state that requires staff time to restore to original condition. Credit card payments will require an additional processing fee of 3.8%

Shipping Materials for Loan

CRL usually ships via United Parcel Service (UPS) 2-Day Delivery to requesters in the United States and Canada. Routine shipping costs to the borrower (such as UPS or U.S. Postal Service) are included in the transaction fee. In cases where the shipping cost is not routine, the borrowing library will be informed of the necessary additional charges. Any additional charges must be prepaid. 

The borrowing library is responsible for paying return shipping costs. CRL requires that borrowed material be returned by UPS to enable tracking and that the material be insured for the amount specified on the ILL form.

Using Materials at CRL

Students, faculty, and other researchers unaffiliated with a member library may use materials in the CRL Reading Room. Arrangements must be made with the Access Services Department at least three business days in advance of the patron’s visit . This is to ensure that staff, reading room space, and the research materials are available for the user. Please see our page on the Reading Room for more information.