Voting Members

Libraries at North American academic or research institutions are eligible to join as voting members of CRL. Voting Member institutions convene annually for a Council Meeting at which representatives consider new and ongoing CRL initiatives, elect new Board members, and vote on the annual budget for the coming fiscal year.

Applying for Membership

CRL’s annual membership year runs from July 1 through June 30. However, libraries may join on the first day of any month on a pro-rated basis. Prospective members must submit a membership application letter to the President of CRL, containing the following elements:

  • Acknowledgment that the institution’s authorizing official has read CRL’s bylaws and agrees to honor the membership terms detailed in the bylaws
  • A proposed start date.
  • Indication of whether the institution chooses to enroll through the new member incentive program (see below)
  • Indication of campus branches to be covered in the membership
  • List of key contacts
  • Signature of the institution’s authorizing official. Preferably this will be an academic dean or provost, since CRL resources will be accessible to the entire institution, but it can also be the library director

Annual Cost Share

Libraries support CRL activities and services by paying an annual "means based" cost share rather than a membership fee. The cost share is based on rolling five-year average of an institution’s annual library materials expenditures. The current annual cost share rate is 0.052%. For Voting Members the minimum cost share is $1,200 and the maximum is $75,000.

CRL defines library annual materials expenditures (AME) as “aggregate expenditures for acquisitions and binding (books, periodicals, microforms, and all other library materials including electronic media, regardless of source of funding) for all the library units [branches] included in the CRL membership and eligible for service by CRL.”

New Member Incentive Program

If a library has not been a member of CRL previously (or during the past five years), it qualifies for the New Member Incentive program with a three-year membership commitment. This is designed to give new voting members a chance to “ramp up” to full usage.

For its first year of membership, it only has to pay 1/3 of its cost-share price; the second year, it has to pay 2/3 of the cost-share price; in the third year the library pays its full cost-share. The discounts will be applied for the full first two years of a membership even for libraries joining during CRL’s fiscal year.

For more information and membership application forms, please contact