Members must renew their CRL membership by December 31st annually for the upcoming membership year (July 1 through June 30). The December notification provides CRL time to plan and budget activities for the upcoming year. 

Renewal: A membership renewal letter is sent to member institutions each November. Key contacts at each institution can log in to the Contact Information System (CIS) to renew their CRL membership online.

The renewal process requires that members supply their annual library material expenditures figure for the most recently completed year, since member cost shares are based on a “rolling” five-year average of library expenditures. Annual library materials expenditures are defined as “aggregate expenditures for acquisitions and binding (books, periodicals, microforms, and all other library materials including electronic media, regardless of source of funding) for all the library units [branches] included in the CRL membership and eligible for service by CRL.”

Automatic Renewals: Memberships automatically renew unless non-renewal notification is received by the December 31st deadline. The automatic renewal provision is documented in each library's membership application agreement and in the CRL bylaws.

Discontinuing Membership: Institutions that choose to discontinue their membership for the upcoming membership year (July 1 through June 30) must notify CRL of their decision by December 31st.  

We hope that your institution decides to renew its investment in CRL collections and services. We look forward to your continued participation in CRL throughout next year. If you decide not to join us again this year, please remember that your current membership is active through June 30th, so your research and teaching faculty, students, librarians, and other users can continue to enjoy unlimited access to CRL collections, programs, services, and other opportunities for the remainder of the membership.