Collection Development Working Group
ALA Midwinter Meeting
San Antonio, TX
January 22, 2006
Present:
| Helene Baumann, Duke University | Joy Pile, Middlebury College |
| Elizabeth Darocha Berenz, Center for Research Libraries | Katalin Radics, University of California, Los Angeles |
| Laura-Dale Bischoff, University of Minnesota | Michael Seadle, Michigan State University |
| Sam Dunlap, University of California, San Diego | James Simon, Center for Research Libraries |
| Jeffrey Garrett, Northwestern University | Sheila Smyth, University of California, Irvine |
| Richard Hacken, Brigham Young University | Reinhart Sonnenburg, Dartmouth College |
| Sebastian Hierl, Harvard University | Brian Vetruba, Washington University |
| Jim Niessen, Rutgers University | Kizer Walker, Cornell University |
| Don Panzera, Library of Congress |
1. Introduction, Welcome to New Member(s)
Jim Niessen welcomed the group and also welcomed new member Kate Brooks of Indiana University (in absentia). Kate Brooks is Nancy Boerner’s replacement at IU.
A question arose concerning whether the Collection Development Working Group listserv membership is the same group of people as the membership of the actual working group. Elizabeth Darocha Berenz will check and report back. [There are 14 working group members listed on the CDWG website; there are 27 listserv subscribers - EDB.]
2. Approval of agenda
Jim proposed adding a Steering Committee report to the agenda, which was agreed upon.
3. Approval of minutes from ALA Annual 2005
Jim passed around copies of the Collection Development Working Group’s minutes from the ALA Annual meeting in Chicago, June 2005. The minutes were approved.
4. Report from Steering Committee Meeting (Jeff)
Jeffrey Garrett reported on the Steering Committee meeting, which took place on January 20th. He summarized the report that was given by James and Elizabeth from CRL, including the plans for a meeting in February at the Library of Congress. James described the meeting’s purpose; the meeting will be a function of Global Resources Network activity, which will also include the chairs of the Area Studies Microform Projects and the chairs of the Global Resources Network projects, in addition to subject specialists from the Library of Congress and the Library of Congress field office representatives that are able to attend. Discussion at the meeting will focus on current collecting activities and coordination of efforts that reach across project boundaries. The meeting will take place February 27-28, 2006.
Jeff briefly reported on the GNARP financial report, which illustrates the revenue generated through GNARP’s electronic resource licensing projects. The balance for FY06 was $7698.00. The ending balance for FY07 could be as high as $22,000.00, depending on projected continuation with electronic resource subscriptions. Jeff explained how GNARP creates projects that generate some revenue rather than charging member fees.
The newest issue of the Global Resources newsletter is about to be released in the next week. This issue focuses on GNARP, with an introduction by Global Resources Network director James Simon; a GNARP update by Jeffrey Garrett; an article about the DigiZeitschriften agreement by Jim Niessen; an article by Dick Hacken about recent initiative of the Digital Libraries Working Group, and an article by Michael Seadle about the upcoming GNARP meeting in Dresden.
Jeff mentioned progress on the GNARP website, and Elizabeth explained that she is continuing to update the information on the site that remains out of date from the old site. Elizabeth asked for continued assistance from the working group chairs with this.
Jeff mentioned the CIFNAL meeting, which took place earlier that morning.
CIFNAL, the Collaborative
Initiative for French and North American Libraries, is another project
of the Global Resources Network.
Jeff outlined the major business points from the steering committee
meeting:
1. There will be a GNARP meeting in Dresden in March 2006.
2. Plans have been made for a GNARP meeting at the University Library
in Frankfurt October 23, 2006, at the 6th Frankfurt Symposium, the week
of the Frankfurt book fair. The Symposium will be devoted to GNARP topics.
3. A nominating committee has been created for the GNARP elections in
May 2006: Kati Radics and Jeff Garrett. The elections will determine
the chair of GNARP and the vice-chair, as well as confirm the nominations
of the working group chairs.
There was only one working group report at the Steering Committee meeting, as Roger Brisson has resigned from his chairmanship of the Bibliographic Control Working Group, Lynn Wiley has resigned her chairmanship of the Document Delivery Working Group, and Jim Niessen had travel difficulties which caused him to miss the meeting. Dick Hacken reported on the Digital Libraries Working Group, outlining recent progress the working group has made.
5. DKV promotion (Jeff)
GNARP re-negotiated the original offer from Chadwyck-Healey for DKV (Deutsche Klassiker Verlag). There were initially four individual institutional memberships: University of Pennsylvania, University of California, Columbia, and Johns Hopkins. GNARP negotiated a 55% discount for consortium subscriptions, bringing the price to $20,000. Twelve subscribers were added with this deal; two additional subscribers, Chicago and Yale, joined when the offer was re-opened.
6. xipolis.net update (Jeff)
Kindlers Literaturlexikon was removed from xipolis.net without any notice on August 1, 2005. Jeff met with Brockhaus Duden Neue Medien in Frankfurt, who said it was out of their hands. The new owner of Kindlers (Metzler), who is preparing a new print edition, withdrew the existing electronic version to create interest in the forthcoming edition. Jeff and James wrote letters of protest to Metzler, which were cc’d to the Goethe-Institut. Jeff heard from Herr Mannsperger of BDNM that Metzler is preparing a special offer for GNARP to re-subscribe. Jeff and James propose GNARP takes extra money out of GNARP’s operating budget to cover the costs, if feasible.
7. BDSL-online (Jeff)
BDSL-online is continuing to improve. Most of the subscribers’ proprietary buttons are now included. The listserv for GNARP bibliographers discussed whether access to Google Print should be made via BDSL. Klapp, a French bibliography from the same publisher, is now available electronically. Sebastian Hierl has been appointed as the contact person of CIFNAL for establishing a consortial deal with Klostermann for Klapp.
8. DigiZeitschriften (Jim N)
The CDWG minutes from ALA Annual 2005 in Chicago give the history of DigiZeitschriften. Concerns about interface, content, quantity of content have been significantly addressed in recent months, as well as the desirability of OCR and open URL. Jim brought up our desire for pricing scheme that would not be the same as for German libraries due to the differing levels of German knowledge, and hence anticipated level of use. Jim wrote to DigiZeitschriften about these concerns and eventually received a positive response. There is now an English interface on the site. DigiZeitschriften does not currently have full-text search capability, but is basically citation and metadata search-capable.
The deadline for subscribing is the end of January. The price will include an initial €1500 payment as well as an annual fee of €600. There have been 21 participants in the free trial; there are currently 18 commitments to the paid subscription. In the coming weeks the DigiZeitschriften licensing issues will finalize. James has been working in standard contract language that US institutions prefer in license agreements. Notification, replacement of content, etc., will be addressed in the contract. ILL and Document Delivery is an issue that DigiZeitschriften will not allow due to their deals with content-providing publishers. DigiZeitschriften as a citation database is open access; the content is only available through subscription. The license agreement parties are CRL and DigiZeitschriften. Restrictions would apply to all individual members of agreement, as well as CRL. There is also a memorandum of agreement between CRL and participating subscribers. Commitments will be needed at the time of contract signing.
The subscription terms for DigiZeitschriften were (like xipolis.net) not designed to be a revenue generator for GNARP; it is instead a cost-recovery project. Jim suggested one last call for commitments should be made with a February 1st deadline. This may create additional subscriptions; perhaps in the renewal period the price may be raised to create some revenue.
A majority of all DigiZeitschriften titles are held by member libraries. Holdings exist at Rutgers for approx 2/3 of titles. Cataloging of 58 journals, or 71 total titles, should not be a difficult proposition. Jim will propose to head of cataloging at Rutgers posting downloadable records for the DigiZeitschriften version of the titles.
9. New Business
Jeff commented on several items of new business:
a. Digitale Bibliothek from Directmedia in Berlin has been published on CD-ROM containing an image database of 10,000 picture postcards from the turn of the century; NU is in process of cataloging 150 of these. NU purchased two copies of 150 editions for $10k. Check the NU OPAC by keyword searching “Directmedia Berlin” to pull up records.
b. Nancy Boerner, IU, before retiring, wondered about NU’s cataloging for Bibliothek der Deutschen Literatur. NU will convert catalog records in exchange for getting a free set and then sell the records to OCLC as a WorldCat set.
c. F.A.Z. was taken off of LexisNexis in July. The pricing for subscribing is up to €10,000 based on FTE; GNARP initiated a trial and negotiated $1000 - $1500 annually based on FTE. However, the content will be available once again on LexisNexis, if not already.
d. DKV was completed in Nov 2005, with the addition of 8 volumes. These have been cataloged at NU and records are available for free download at the Chadwyck-Healey site.
Other new business:
Nominations are needed for a new chair of the Collection Development Working Group. The statutes state that new working group chairs are elected every two years; the working group puts forth the nomination for new chair. Jim stated he would consider running for re-election as chair.
Don Panzera stated that the Library of Congress is in the process of reviewing and revising its collecting policy regarding foreign government documents. The Library of Congress is interested in other institutions’ policies on this topic.
James mentioned the shared purchase proposal program at CRL. Jeff suggested GNARP could collaborate with CRL to promote items for purchase; German government documents would be an excellent product for this. There is currently no “AMP” (Area Studies Microform Project) for German materials.
A question was raised about how many GNARP members are also members of CRL. [Currently, of the 59 North American GNARP members, 47 are also members of the Center for Research Libraries – EDB.]
Minutes submitted by Elizabeth Darocha Berenz.
