Document Delivery Working Group
ALA Midwinter Meeting
20 January 2002
New Orleans, LA
Goal:
Improve document delivery and interlibrary loan for German-language materials, both among ARL libraries and between German and North American research libraries.
Attending:
Lynn Wiley, Univ Illinois-Urbana; Mary Jackson, ARL;
Martha Hsu, Cornell; Gordon Anderson, U Kansas; Judy Tuohy, U Wisconsin-Madison;
Mary Williamson, WILS; Roger Brisson, ex officio Harvard University.
The agenda was approved along with the brief summary of meeting minutes
from the meeting at Annual.
Agenda items:
Updates since the last meeting:
Accounting difficulties still plague the project A message was posted
to the GRP list serv and to the North American participants alerting
all about an invoice change:
November 1, 2001, GBV will cease invoicing ARL. Assuming details can
be worked out, the University of Goettingen will take over the invoicing
process and ARL will continue to maintain deposit accounts for the Project
participants that use GBVdirekt/NA. This message is to alert you of
the change. At this point you do not need to do anything different.
But, I would ask that you keep track of orders placed and received during
the month of October. This detail may help settle our account. More
details as they are finalized.
Regards, Mary Jackson
ARL as of the midwinter meeting, was still waiting for a new bill from
GBV to pay from the balance remaining in the ARL GRP deposit account.
Staff turnover at GBV was probably the cause. A discussion followed
on how best to proceed. The group agreed that we might need to suspend
activity until the new bill arrived and was paid. We also agreed that
we would continue to work out the details for a new billing scheme with
Goettingen who had offered to take on centralized billing of the ARL
orders.
Roger Brisson report on SUBITO
Roger Brisson gave the group an over view of the SUBITO
organization. This is the parent organization of 5 regional groups of
which GBV is one. SUBITO offers document delivery and is looking at
other payment options than bank transfers, namely credit card. This
was an interesting development to watch. The group would pursue the
agreement with Goettingen first and would be watching for developments
with SUBITO.
Web Sites
Web Sites for GRP had been updated and members were
encouraged to take a look at them.
Steering Committee
Lynn Wiley gave a brief update on the Steering Committee meeting most notably the imminent adoption of the bylaws. Members could consult the web site for that groups activities.
New Announcements:
Lynn wiley gave the group an update on the Phase II
project North American participants were trained in the RLG ILL Manager
in July. Members provided answers to a survey on contacts and specifics
on ILL. Members were encouraged to install the software and initiate
message testing. The pilot project item frame was for one year but may
need adjustment. As of Midwinter, a majority of the participants had
successfully installed and sent a test message.
Next steps for the project included:
- Continue pursuit of a billing solution to pay the old and commence on the new.
- Commence with a temporary suspension of the service.
- Continue work in Phase II in setting up an overseas test of message
exchanges.
Meeting adjourned at 1:00 p.m.
LW 6/11/02
