Present: John Traksel, Gerry Moran, Alice Mak, Carolyn Brown, Virginia Shih, Rohayati P. Barnard, Lan Hiang Char, Carol Mitchell, Robin Paynter, Raymond Lum, Richard Richie, Susan Fe Go, Allen Riedy, May Kyi Win, Lian Kho, Linda Joe, Will Tuchrello, and James Di Giambattista

1. Correction of Minutes. The minutes were approved.

2. Financial Report: Last fiscal year budget was handed out by Rudeen.
Continuing SEAM commitments: some still outstanding: FSUI and National Library and the Sulawesi manuscripts.

3. Old Business:
Philippine newspapers at Duke completed. (Henchy, Mitchell)
Henchy confirmed that this project had been completed, more cheaply than expected. A few miscellaneous items from Duke remain at the University of Washington Libraries. These are odd issues, not worth filming, and apparently not wanted by other institutions. Henchy said she would circulate list (this had already been done last year, in fact. JH will try to find list and circulate again.)

Viet Nam project. See Appendix 1: Third report to the Henry Luce Foundation, including lists of titles filed at the National Library in Ha Noi; Appendix 2: List of materials filmed, and to be filmed at the General Sciences Library, Ho Chi Minh City.

Problems have been experienced with the duplicating and processing equipment, and agreements have not been adhered to. However, 1 reel received (positive) for analysis, and this is well within RLG guidelines. A list of titles filmed was appended agenda.

The Resistance zone materials are not being filmed because of Ministry of Culture refusal to grant permission. The National Library is starting with the early quoc ngu materials. J.H has suggested doing contemporary provincial newspapers, but there are copyright issues to be resolved.

Cooperation with the National Archives work doesn't seem likely. We may try to get copies of the Chau Ban (master negative at US National Archives, Kennedy Library) to help persuade them to film additional reign periods in exchange. [JH has subsequently acquired the negatives from the Kennedy Library, and is arranging for a number of copies to be made. A fax to the Director of the National Archives 1 facility suggesting an exchange has not received a response. Tony Reid has reported that the Toyota Foundation is negotiating to supply the National Archives with filming facilities, but Phan Huy Le has suggested that the government will not give permission for film copies to leave the country.]

Hoi An has stopped filming, after a visit from the National Library Director, who declared that they had no authority to sign an agreement with the project. [During a 1996 visit to VN, Henchy met with the Director of the People's Committee of Hoi An and the Province branch of the Ministry of Culture. All were in favor of the project, but the procedure remains deadlocked.

Other suggested materials for filming: 1975-1980 -- publishing during this period. This was not a period widely collected in the US. In the South scholarly work continued during war, and is well represented in US; materials from the North are more problematic though Singapore has quite good coverage.

V.U.C.- Now included all U.S. holdings, and some Vietnamese, but no retrospective materials. [An impromptu meeting of the VUC at CONSAL X was very enlightening. Mr. Due is quite upset at the lack of progress in loading the Vietnamese holdings to VUC. This loading problem was recently solved by the ANL, and holdings will now be reflected in the fiche. Mr. Duc announced his intention to commence retro con, starting from the most recent materials and working back. JH discussed with Warwick Cathro, Deputy National Librarian ANL, the possibility of using the ANL loading process to somehow assist with the NLV retro con. Hans Rutimann of the Commission on Preservation and Access later agreed to also intercede in negotiations which might result in the NLV gaining access to the French records which were produced as a result of a grant from the Commission.]

U.S. libraries are weak in pre WWII serials, French have some. The National library has some useful holdings, but how much do they have? The General Sciences Library also has strong holdings of materials. The Social Sciences Information Institute is currently not willing to work with the project.

[As a result of a new Director, there seems to be some recent encouraging activity at the General Sciences Library in HCM City. A list of titles already filmed and to be filmed is appended.]

Lande election returns. Charlie's report: Materials are finished up to the period of martial law. The project is not finished because of financial situation, which doesn't seem likely to improve. Lande has some materials after martial law, has but has not yet given them to the library.

Would anyone else like to film it? Commercial filmer? SEAM had voted $4,000 for this project, so there is no need for money to prevent it from progressing. How can we proceed? What library has student (Univ. of Wisconsin), pay for someone to collate or at least get a better idea of the cost. Charlie was collating materials. There are still additional materials to come - pre-WW II.

Colloquial Malay - Siddhartha question (Will Tuchrello)

L.C. made a commitment, Will has looked at it. Problems: 6,000 processed but not ready to be fiched; About 1 year behind schedule; camera replacement needed at cost of $100,000. LC intends to buy 2 new cameras: step and repeat fiche camera and 35 mm. Will has noted that these are now operational.] It will take two years to catch up, then will do the project. There are no good fiche cameras in Jakarta. Any other 35 mm film cameras? Then there are political problems between Indonesia and U.S.

Should SEAM buy a camera? - UMI shutting down could get them cheap, work on weekends - money to cover staff? SEAM has an allocation for the project of $2,000 per year.

Mitchell.: Will to figure cost of weekend work. Could he come up with proposal for him to take to photoduplication.

There was a question about Bintang Timeor. Has this been filmed?

Indonesian projects: Ford won't continue supporting preservation because they are moving away from cultural preservation to contemporary culture, civil building. Maybe throw in scanning, other buzzwords to jazz up proposal and broaden definition of what we do: digitization future? Should not be confused with preservation, but if CORMOSEA does not write grant for a pilot of some sort, faculty will, and this may not serve libraries' greatest needs. Digitization of newspapers from Jakarta, film at same time, save postage and multiple subscriptions could work with publishers.

4. Discussion of digitization versus filming: scanning as image not as text? Newspapers (already online or not). Ayala Foundation has two collections 1. Santo Tomas, or 2. photograph collection. Easy discrete projects to consider platform? audience? copyright issues? We could set up mirror sites in the U.S. SEAM is interested in digitization and maintaining filming at the same time. Riedy will form task force committee on digitization and filming

5. New Projects:
Newspapers at Cornell: 350 newspapers, contracted with U.M.I., have 134 done thus far $22,000 so far spent; need $35,000-$40,000 to finish remainder funded by Cornell, NEH not worth going to. Question: could SEAM put up same money - deposit at CRL? Need $20,000 next 2-3 years Cornell would make targets. Pre 1970 materials priority. The SEAM membership agreed by vote to give $5,000 next four years.

The problem of too many things to film - should some things not be filmed? SEAM has holdings and L.C. holdings - marketing of our films needs to be better. The long term solution has to be better filming by national libraries in the region. We cannot commit SEAM money for big long term projects without having looked into grant funding first.

Balinese video project: Cost is 50,000 pounds, including 400 tapes. Faculty at Cornell, Washington and Hawaii interested, but no money. TV is important, perhaps we could do it more cheaply ourselves. LC - could set up with SCTV Jakarta/TV9 Bangkok, and we would pay for duplication. Committee of interested libraries?

Supreme Court of Thailand Library (Riedy) Cases from 1899-1939 found. Includes social classes, prostitutes - good historical source. SEAM would be interested. The Law Library Assn. looking for projects. Who will do filming? Have camera, need seed money. Riedy will explore further.

6. KITLV fiche: KITLV set in US is diazo, not silver halide, thus LC cannot accept it, and it goes to Ohio on behalf of SEAM. LC cannot fund the exchange of a set of LC fiche in the future since the KITLV set does not become part of LC collection. If SEAM pays for an LC fiche set in exchange for the KITLV set, we can continue to receive it in US. Or LC could give them diazo for their diazo (which would be cheaper). Mitchell will work with Will to come up with a proposal Should we raise dues to keep up with inflation? become more ambitious? 3 - years since the last increase. No enthusiasm for this.

7. Guidelines for deciding on purchase requests:
a. Reconsideration of Indonesian PDH Law Collection, of interest to legal scholars as well as SE Asianists - harder sell [Henchy reports that the PDH collection was recommended to CRL in this round and was approved, but received the lowest priority. Hence we may have to wait until sufficient funds are left to purchase it over time. The MMF Mailraportten was also approved and will be purchased.]

b. American Embassy Clipping File. Could be an easier sell, analysts file (political section & CIA), snapshot of 1960s & 1970s compared with published materials.

Should we use ballot or informal discussion? The latter has broader appeal: notify chair in advance, clarification, discussion, and voice vote. Materials will then be submitted for CRL ballot the following September. [Henchy notes that this year a small ballot was used to decide which materials should go forward to CRL ballot. This seemed to work well, and gives us more time that having to decide at the March SEAM meeting. The CRL ballot does not close until December.]

8. CRL:

CRL Has agreed to film 3 new newspaper titles this year - per our recommendations.

List of CRL papers filmed now arranged on web by area and subject. How should it be on Internet? Please email ideas to Rudeen of how it should be organized.

Project brochures (of each of 5 groups): Ask Rudeen for copies.

9. Elections: Henchy doesn't mind continuing, will stand for re-election next year. Current Executive Committee - Kent, Charlie, Carol, Judith; next year we need a new committee. Who will be on nominating committee? Henchy requested Mulliner and Mitchell to canvas membership for new ExCom members and potential new Chair. JH will stay for additional two years, if approved, but would like chair designate to be identified.. CORMOSEA needs to elect a faculty rep to SEAM.]