Present: Lian The Mulliner (Ohio), Kent Mulliner (Ohio - Ex Co), Kohar Rony (LC), Rich Richie (ASU), May Kyi Win (NIU), Linda Joe (UBC), Fred Protopappas (LC), Lan Hiang Char (Hawaii), Gene Smith (LC Jakarta), David Magier (Columbia), Allen Riedy (Cornell), Charles Bryant (Yale), Fe Susan Go (Michigan), Carol Mitchell (Wisconsin), Ray Lum (Harvard), Avinash Maheshwary (Duke), Marie Sexton (National Library of Australia), John Kleinen?

1. Minutes of the 1993 meeting were approved.
2. Marlys Rudeen gave the financial statement for the year. She reported that the National Library of Indonesia has taken over responsibility for methylene blue testing of films produced there, and the test cost will be built into the price.
3. Old Business
   • Indonesia Projects

     A report from Alan Feinstein at the Jakarta Ford Office was distributed.

   • Philippine documentation Project

     In response to the letter from Gaspar Sardalia at UC Berkeley requesting assistance to finish the filming the publications of the National Democratic Front, Mitchell suggested that Wisconsin film the materials in conjunction with their ongoing Philippine filming project.

4. New Projects
   • Vietnam

     Henchy reported on the problems of reduced funding. She suggested that no money could easily be cut from the set-up costs, and that an additional grant proposal should be entertained for the purposes of covering cataloging costs. She reported on a conversation with Terry Loutz of the Luce Foundation where she set out ideas for incorporating the cataloging requirements of the project with an expansion of the VUC project into retrospective conversion. Funds could be sought to ensure that the transfer protocols which would allow VUC input to be loaded to ABN and subsequently to OCLC. Marie Sexton, from the National Library of Australia noted that some progress on this front was promised. [The Chair has requested clarification of this issue from Dr. Cathro, Dept. Director of the ANL, but has received no reply]

     Henchy was planning trip to Viet Nam in August of 1994.

   • Philippine newspapers at Duke

     This project was approved by ballot and discussion of project plan took place. Mitchell also volunteered to coordinate shipping of materials to Duke's Debbie Jakubs.

   • Lande election results

     There was still confusion over this project, since Yale was no longer able to carry out the project. Susan Go volunteered to find out a status report from Lande. This project has also been approved by ballot for funding. It was not decided who should do the filming. [Susan Go reports that the filming will be going ahead at Yale as part of the preservation program there. Ms. Go will be coordinating additions to this collection from Prof. Wurfel. University of Washington also has a collection from Prof Grossholtz.]

   Carol Mitchell introduced:

5. New Business
   • Cooperative newspaper preservation
     • Discussion of Cornell filming project

       Cornell faces issues of storage for old newspapers and will have to film materials or discard. The question of whether UMI will want to, or should be encouraged to, expand the existing filming contract was discussed. Alternatively, should Cornell try to get grant money to assist in preservation filming activities, thereby maintaining independence from the commercial sector.

       What would CRL's role be? There was some discussion of whether CRL should give priority to less prominent, sub-national titles, since these are not likely to be found commercially viable for vendors, or whether initial focus should be on ensuring national-level coverage.

       Could film with acquisitions money and would hope to sell film. Or could cooperate with CRL, sending copies to SEAM including print master.

     • Newspapers and copyright

       The issue of copyright has been raised in connection with film of the New Straits Times. [More recent reports indicate that this immediate problem has been resolved]. Copyright generally remains an issue for filming materials from Malaysia and Singapore, but has not been raised as a problem in connection with materials from Thailand.

     • Thai newspapers at Michigan

       Susan Go reported that these papers had been transferred from Stanford to Berkeley, and from there to Michigan. Now they are to be transferred to Cornell? The nature of the newspapers was not clear to me.

6. Other business
   • Visayan Daily Star

     Dan Doeppers requested a late item to be appended to the business of the meeting with a recommendation that SEAM consider assisting in the filming of this Bacolod paper. John Wiersma would supervise the filming at the Ateneo, which would be paid for by the Ateneo provided that at least one institution would be willing to buy the product. [An estimate of $2,000 was discussed with the Chair in June 1994, but not firm estimate of cost has been received from the Ateneo library.] As an adjunct to this project, Al McCoy has also recommended the filming of The Visayan Times. Preliminary information was distributed at the meeting.

   • Carol Mitchell raised the subject of materials on film from the Taiwan Documentation Center - Academica Sinica. 30 boxes of material.
   • Gene Smith brought brochures describing the film collection available from the Legal Documentation Center of the Faculty of Law of the University of Indonesia. [The Chair is recommending this collection as a candidate for purchase by CRL. Prof. Dan Lev is willing to write in support of the collection should the membership wish to pursue this opportunity.]

SEAM: Received
Since March 1993

Hawaii film

Angkatan bersenjata (Medan : Edisi Sumatera)
Mar. 2, 1970-Nov. 13, 1973
10 r.

Angkatan bersenjata (.Medan : Edisi Sumatera dan Kalimantan Barat)
Nov. 14, 1973-June 30, 1986
40 r.

Garuda (Medan)
July 1, 1986-Sept. 30, 1992
25 r.

Taliba (Manila)
Mar. 17-Sept. 25, 1970
3 r.

Viet Nam information bulletin (Rangoon)
Sept. 1956-July 16, 1968
11 r.

Viet-Nam information (Rangoon)
Aug. 28, 1953-Sept. 8, 1956
3 r.

Jakarta film

FSUI Manuscripts
100 r.
(Sent to Ohio for testing)

National Library Manuscripts
100 r.
(Sent to Ohio for testing)

The following three titles still need to go to Ohio. The first two are replacements for rejected film.

Djawi Kondo
Jan. 3-May 1, 1920
1 r.

Koemandang Ra'jat
July 2, 1931-Dec. 28, 1933
1 r.

Tjahaya Timoer
Jan. 2, 1914-Feb. 23, 1942
18 r.