Present:

N. Aggarwal (Illinois), W. Alspaugh (Chicago), U. Bhaskar (NYPL), M. Burlingham (Texas), M. Ghosh (Hawaii), D. Johnson (Minnesota) (Chair), I. Joshi (Washington), V. Kayastha (Cornell), C. Lee (UCLA), R. Lum (Harvard), P. Lutgendorf (Iowa), P. McEldowney (Virginia), S. McMahon (California), D. Magier (Columbia), A. Maheshwary (Duke), P. Naik (Pennsylvania), J. Nye (Chicago), P. Oldenburg (Columbia), H. Poe (Library of Congress), 0. Sharma (Michigan), G. Singh (Syracuse), T. Stewart (North Carolina State), A. Thrasher (Library of Congress), L. Wageman (Hawaii)

The minutes of the 1994 meeting were approved.

• Marlys distributed the financial report and reviewed its content with the members present at the meeting. SAMP ended FY1994 with a fund balance of $10,930.70. As of the end of February 1995 the Project had taken in $14,575 in membership fees and expended $12,046. The Project also had $11,000 in commitments leaving $11,976 available for future projects in FY1995.
• Don announced that SAMP has two new members, North Carolina State University and Ohio State University. Still in progress is the preparation of the SAMP brochure which will be distributed to potential new members and be available at CRL for informational purposes.
• David Magier reported on liaison activities with other CRL filming projects. He noted a letter from Bill Sittig announcing the change of newspaper priorities and policies at the Library of Congress. The new thrust will be toward digitization projects. The Area Studies Council hopes that its existence will facilitate the sharing of decades of collective wisdom, grant-writing expertise, boilerplate contract forms, among other possibilities. The council had a meeting on 3 April. Jim attended since Don was in Toronto. Jim provided a report on this meeting.
• Jim spoke on the progress of the various SAMP-NEH filming projects currently underway. For the record his report follows:
• We have reached an important mark. The cumulative total of funds available to SAMP since its founding has crossed the one million dollar mark with our recent grant from NEH. When the $311,800 contributed by members from 1967 through March 1994 is combined with grant funds, SAMP's total resources are $1,034,495. A summary table below lists the grants.

• One additional proposal is in for consideration at the National Endowment for the Humanities. This would extend our microfilming of nineteenth-century Hindustani from the India Office collection through the last one-third of the IOL catalog. (We had originally proposed a grant of $231,110 over three years to do all the work, but NEH reduced the grant amount by one-third in 1993 when making the earlier award.) NEH will announce its decision in May on our proposal for $99,690 to microfilm and catalog 2,320 volumes.
• The reason for including the grant from the U. S.-India Fund under awards to SAMP is that the film produced under that grant will now be deposited with SAMP at CRL. The Library of Congress, which was originally to hold the negatives for the U. S., has passed that responsibility to SAMP/CRL.

Status of NEH Projects

• Filming is completed for the nineteenth-century Hindi project at the British Library. Cataloging records are being loaded to OCLC (and to RLIN by cross-loading of records for master negative microforms) and to the CRL on-line catalog. The last loading of records will take place in April.
• Approximately 2,100 volumes of nineteenth-century Hindustani have been filmed at the Oriental and India Office Collections in London. We expect to be finished with filming in June 1995. Loading of records will be completed in August 1995.
• Our new project to film 8,000 volumes of Marathi, Gujarati, Sindhi, Konkani, and English at the University of Bombay Library is off to a very good start. These books, listed in the National Bibliography of Indian Literature, are being microfilmed at approximately the rate we projected in the proposal. As of the end of February, 400 volumes were filmed. Cataloging is being completed by the Library of Congress in the New Delhi Field Office and will be distributed via LC's Cataloging Distribution Service in Washington.

Progress reports on SAMP projects

1. Newspapers from the Nehru Memorial Museum & Library.

   Two newspapers were approved for purchase of their films, Hindustan Times ($2,200) and Pakistan Times ($1,500).

2. Popular literature in Hindi and Urdu.

   Materials have been filmed and now need to be cataloged. There is a problem with Fran's bibliographic files relating to them. Jim might be able to take care of this.

3. Buchanan-Hamilton papers.

   The films have been received.

4. Newspapers at the Forbes Gujarati Sabha.

   Jim reported that there are 3 runs of journals from the 19th/20th centuries which would be relevant for Gender Studies.

5. Other newspaper projects.

   Allen, Jim, and Irene agreed to serve on a sub-committee to review the list of newspaper films available from the British Library and to make recommendations for action next year.

6. South Asian-American newspapers union list.

   Irene reported on her progress on the work. The list now includes information on hundreds of titles from Canada which she compiled with assistance from the National Library of Canada as well as diaspora titles published around the world. A strong recommendation was made to get this list on the South Asia Gopher.

7. Economic and Political Weekly.

   The charge would be $4,000 in the first year (for preservation purposes). Monica will find out if CARL UnCover was in touch with the publishers (a non-profit foundation in Mumbai) to secure document delivery permission. They might give approval to SAMP to sell copies of the film to libraries who want to throw out their paper copies.

New proposals

1. Filming of South Asian diaspora literature.

   Irene will investigate possibilities.

2. Filming of family genealogies compiled at pilgrimage centers.

   Don will work with Krishan Khera to get more information on filming genealogies from pilgrimage sites.

New business

1. There is a Tibetan group which has an unknown quantity of film of Tibetan material which they want assistance for producing a paper copy in exchange for giving the positive copy of the microfilm. Much discussion followed about SAMP and Tibetan materials and consensus indicated Tibet is outside SAMP's area of coverage.
2. Marlys spoke of the cataloging project moving from a paper catalog to a fiche catalog. Marlys is investigating how one searches in fiche versus OPACS. A motion was made to update the fiche catalog by putting later additions online in the South Asia Gopher.
3. Princely states materials. Avinash will do an extensive exploration of holdings and existing runs that need to be filmed and will report to SAMP on what he learns.

Elections results

Suzanne McMahon and Tony Stewart were elected as new members of the executive board.

SAMP - Received
Since March 1994

AZAD HIND [MICROFORM] : ORGAN OF THE INDIAN INDEPENDENCE LEAGUE HEADQUARTERS
[Singapore] : I.I.L. Headquarters, [1943-
Center has:
MF-9360 SAMP (I reel) May 22, 29, Oct. 29, Nov. 5, 11, 15, 1943; Jan. 1218,18, Feb. 11-12,14-15,29,
May 11-18,22-30, Apr. 3-May 30,1944
May 20, 1943-May 30, 1944
Reel also includes: Tamil Muracu, Dec. 11-14, 1947; and: Cutahtiva Intiya, Apr. 3-18, 1942

BAQIYA-E TILISM-E HOSHRUBA
(Pt. of Dastan-e Amir Hamza.)
To Loc file with others under "Dastan-e Amir Hamza". 1 reel

Hamilton, Francis, 1762-1829
THE BUCHANAN-HAMILTON MANUSCRIPTS [MICROFORM]. [London, England] : India Office Records, 1981 -
MSS Eur C 12-14; MSS Eur D 70-98; MSS Eur D 486-487, 541; MSS Eur E 68-73; MSS Eur GIO-G25
54 reels
Did not receive Eur D 97, but list of reels on price quote seems to indicate that it doesn't exist

THE MADRAS MAIL [MICROFORM]
Madras : Printed and published by W.H. Moore for the proprietor,
Center has:
MF-9388 SAMP (7 reels) Dec. 15, 1868-Mar 15, 1872; LACKS: May 6, 13, 20, 27, 30, June 11, 18, 25, July 1, 4, 15, 22, Aug. 5, 8, 12, Sept. 3, 24, 1869; Nov. 18, 20, Dec. 2, 25, 1871; Jan. 1, 2, Feb. 27, 1872.
ADDITIONAL HOLDINGS AVAILABLE AT CRL ON MICROFILM FROM INDIA OFFICE LIBRARY
More in Loc. file

SAMP 19TH CENTURY HINDI PROJECT
London: India Office Library and Records, 1994-
Center has:
MF-9304 reels 1-72, 74-75, 77-85, 87-101, 103-104, 106-107, 109-154, 156-195, 197-200
Reels 73, 76, 86, 102, 105, 108, 155, and 196 were returned to London for repair of defects

SOUTH ASIA PUBLICATIONS ON MICROFICHE
New Delhi: Library of Congress,
Standing order 1981 +
Total 3-03-94 - 2-10-95 $6,459.26, 6,623 fiches

Price Quotes Requested

HINDUSTAN TIMES
New Delhi, India: D.P. Sharma, 1946-1949.

PAKISTAN TIMES
Lahore [Pakistan] : Mian Iftikhar-un-Din, 1947-Mar. 1950.

Return to the Meeting Summary page