Members Present:
Holly Ackerman (U. Miami); Fernando Acosta-Rodriguez (Princeton U.)*; Anne Barnhart (U. California-Santa Barbara)* ; Adán Benavides (U. Texas-Austin)*; David Block (Cornell U.)*; Hortensia Calvo (Tulane U.)*; Fehl Cannon (Library of Congress); Angela Carreño (New York U.)*; Teresa Chapa (U. North Carolina)*; Paula Covington (Vanderbilt U.)*; Helen Dunn (Duke U.)*; Patricia Figueroa (Brown U.)*; Edmundo Flores (Library of Congress)*; Nelly S. Gonzalez (U. Illinois)*; Pamela Graham (Columbia U.)*; Ann Hartness (U. Texas-Austin); Joseph Holub (U. Pennsylvania)*; Peter T. Johnson (Princeton U.); Nerea A. Llamas (U. Michigan)*; Eudora Loh (U. California-Los Angeles)*; Molly Molloy (New Mexico State U.)*; Rhonda Neugebauer (U. California-Riverside)*; Richard Phillips (U. Florida)*; Fred Protopappas (Library of Congress, Rio); Barbara Robinson (U. Southern California)*; Lynn Shirey (Harvard U.)*; James Simon (Center for Research Libraries); Henry Snyder (U California-Riverside – CCILA); Peter Stern (U. Massachusetts)*; Rafael Tarragó ((U. Minnesota)*; Scott Van Jacob (Notre Dame)*; Lesbia O. Varona (U. Miami)*; Mary Jo Zeter (Michigan State U.)*
* Denotes member representative

Guests: Peter Altekrueger (Ibero-Amerikanisches Institut), Celida Alvarez (Casa de las Americas/Cuba), Sarah Aponte (CUNY-Dominican Studies Institute), Juan Freddy Armando (Biblioteca Republica Dominicana), Roberto Delgadillo (U. California-Davis), Mania del S. Duque (Biblioteca Nacional RD), Daisy Dominguez (CUNY-Lehman College Library), Lily Griner (U. Maryland), Patricia Herron (U. Maryland), Cecilia Jana (Universidad Tecnologica Heteopolina Chile), Alba Martinez (Universidad de Puerto Rico), Patricia Martinez (ARCE), Conny Méndez Rojas (Save the Children Norway), Sonia Morcillo García (Cambridge University), Irene Münster (IADB), Ricarda Musser (IAI), Ulrike Mühlschlegel (IAI), Norma Palomino (U. Torcuato di Tella), Heleni Pedersoli (U. Maryland), Dionicio Peña (Biblioteca Nacional RD), Diomedes Nuñez Polanco (Biblioteca Nacional RD), Nixon Salomon (Myt Doc), Geoff West (British Library), Marc Zeitschik (Praxess Associates)

LAMP BUSINESS

1. Introductions.

A quorum was determined to be present. James Simon welcomed new members Brown University, Michigan State University, and New Mexico State University.

2. Review/approval of 2005 minutes

The minutes from 2005 were approved.

3. New Chair and Executive Committee member

Teresa Chapa reviewed the circumstances under which she was appointed Chair.

REPORTS

1. CRL/GRN Report [Simon]

CRL's semi-annual report to the Chief Collection Development Officer was distributed by e-mail. Some highlights:

Major purchases under the CRL-member purchase proposal program included:
• Plantation Life in the Caribbean -- Part 1: Jamaica, c1765-1848: The Taylor and Vanneck-Arcedeckne Papers from Cambridge University Library and the Institute of Commonwealth Studies, University of London
• Uno mas Uno (Mexico City), 1979-2005

Cataloging the dissertation collection continues, with over 433,000 dissertations cataloged in CRL's OPAC.

The Center's records are now available for loading into member libraries' local catalogs.

At its annual meeting last April, the Center announced its goal to be able to provide electronic delivery of any requested material it holds by the end of 2009. This will be accomplished through a combination of on-demand and project-based, cooperative digital conversion. The Center is developing its plans for in-house and outsourced digitization, and putting into place the infrastructure to work with vendors. To this end, CRL's Collections and Services Advisory Panel developed a set of principles to guide the Center in its partnerships with commercial vendors. Using these principles as a guide, the Center is exploring the issuance of a multi-institution RFP to major digital publishers for the digital conversion of foreign materials. This will likely focus on foreign newspapers, with an initial emphasis on Latin America. Institutions interested in participation should contact CRL.

The International Coalition on Newspapers (ICON) is currently filming Diario de Costa Rica (San Jose, Costa Rica) [1936-1942; 1952-1955] and El Universal (Caracas, Venezuela) [1911-1945]. CRL is preparing for the next proposal, which will likely have a subject focus. There is interest in Latin American newspapers held in North American libraries not yet preserved. LAMP will be approached to act as a selection committee for titles.

James Simon reported briefly on the CRL & LC cooperative workshop held in February 2006. A report and outcomes will be distributed shortly.

2. LAMP Financial Report & Completed Projects [Simon]

Simon presented the financial report for LAMP. Fiscal Year 2005 revenues: $45,683; expenditures: $41,221.02. For the current fiscal year, revenues are $42,771.63 and expenditures $8,075 to date. Commitments of $70,986.87 leave $60,316.50 available for new projects.

Recent receipts/completed projects include the CeDInCI serials; Juan; and 19th c. Mexican newspapers from the University of Texas-Austin. Cataloging records are in process for individual titles.

3. LC Preservation Report [Protopappas]

Fred Protopappas is acting director of the LC-Rio office. He conveyed the difficulties of completing projects due to the declining strength of the dollar in Brazil. This has caused challenges for completing the Abidas Nascimento preservation project, partially funded by LAMP. The National Library Foundation (FBN), responsible for the filming of the material, suffered setbacks due to the general strike at the Library. [The Biblioteca Nacional reports that up to 1,000 rare items are missing from the collection as a result of the strike.] Microfilming operations at the institution are in turmoil, and it is difficult to get reliable information at the moment.

Since the filming of the Nascimento collection was handled independently, IPEAFRO and PUC-Rio were able to work towards meeting project commitments.

Protopappas also reported briefly on the Moncorvo collection – LAMP paid for filming and digitization of the collection for CIESPI, also hosted by PUC-Rio. The images were transferred to CIESPI in 2005, but they have not been able to mount them online. Protopappas stated the institution intended to ask for LAMP support, but have now indicated they will be able to do on their own.

NEW / DEVELOPING PROPOSALS

1. Cromos (Bogota Colombia) [Benavides]

Adán Benavides requested $4914 to make copies of the title Cromos (Bogotá, Colombia) which has been preserved by University of Texas – Austin. The 117 reels cover 1916-1966 and are very complete. The proposal is to make a print master for Benson and a positive for LAMP. This proposal was approved. Members requested that Benavides compare holdings at the British Library and the Biblioteca Arango in Bogotá to determine the completeness of the Benson film. Geoff West volunteered to assist in determining the extent of holdings and the source of the microfilm at the British Library.

2. Proyecto Archivo de Pintura Campensina [von Bischoffshausen]

Gustavo von Bischoffshausen presented a proposal in development. The Biblioteca España de las Artes possesses the Archivo de Pintura Campesina, a collection of approximately 3,594 paintings and drawings, accompanied by approximately 7500 documents in support of the work. The institution seeks to create a database of description that would eventually be mounted online, and to conserve and digitize the documentation and paintings themselves. As the proposal lacked a budget for consideration, the committee suggested von Bischoffshausen prepare a concrete proposal for discussion.

3. Nascimento follow-up [Protopappas]

IPEAFRO is seeking additional funds to continue the project: $9,500 for human resource support for additional organization, preparation, and microfilming.

The original proposal to LAMP indicated that 10,000 documents would be filmed. However, the agreement signed with the Library of Congress was to organize, clean, and film only the section of the archives relating to the Teatro Experimental do Negro (TEN). Protopappas suggested that this as a miscommunication coupled by an error in the translation of the proposal – the organization suggested that the proposal should have read "some of the 10,000 documents."

The written 2006 update reported that 2,087 documents were cleaned, 2994 documents given archival description, and 704 documents microfilmed. It was reported that 7 reels were completed, though Protopappas only received six reels.

LAMP members discussed the discrepancy issues, and the fact that LAMP has supplied 30 reels of film stock and received only 6 out of 7 reels. Protopappas was informed that more reels have been prepared, but not duplicated. LAMP members requested clarification on this issue, and recommended that all reels prepared be received before additional funds are granted. Additionally, LAMP would like to know more details about the descriptive access to the collection – in what format is the database, how may it be accessed? Are catalog records prepared?

Under Development

4. Afro-Cuban newspapers, Biblioteca Nacional Jose Martí, Cuba [Tarragó]

No Progress. Keep on the table one more year. Peter Altekrüger suggested that the National Library in Cuba may plan to start microfilming again.

5. Latin American Labor Movement newspapers [Loh]

UCLA has digitized six labor newspapers in its special collection for use in class instruction. The titles are from 1890-1940. Two of these are available and searchable. Eudora Loh has a list of additional titles that LAMP could consider for filming and/or digitization.

6. La Protesta [Simon]

Mariela Frias (UdeSA) conveyed a report on the holdings of this title from the Biblioteca Nacional in Argentina. Their holdings have been filmed from 1902-1963. However, the report from the BN indicated many scattered issues, particularly for the period 1941-1963. Additionally, the film was not done according to standards, and many pages filmed out of focus and at in varying degrees of quality.

CEDINCI has later holdings of this title, some of which overlap the BN film, and many that supplement the collection. There are a few scattered issues held by North American institutions that could supplement gaps. LAMP suggested Simon follow up with CEDINCI to see if they could film their holdings in conjunction with the BN – are the originals at BN still intact? Can they be refilmed?

7. Universal de Cartagena [Vazquez]

Hortensia Calvo visited the director and editor of this newspaper. She conveyed their interest in the project, but reported there was a problem identifying a filmer that could travel to the publisher (they will not release the print) and film up to standards. She will pursue again in the fall and will report back.

8. Cuban 19th c. Pamphlets, Biblioteca Nacional Jose Martí, Cuba [tabled project]

No Progress. LAMP members will continue to pursue developments.

9. Oaxacan newspapers [Covington]

Paula Covington received a report from a scholar pursuing research in Oaxaca. The UABJO (Universidad Autonoma Benito Juarez de Oaxaca) has a newspaper collection that may be of interest. A number of valuable titles are held in poor conditions. The collection spans the 19th century (scattered issues) through the present (they seem to have a pretty wide selection of papers after 1950). Titles include well regarded papers such as El Mercurio (liberal paper of the 1920's) and La Voz de la Verdad (Catholic paper, 1890's-1914). If LAMP is interested in pursuing, the scholar would be willing to contact the institution to set up some cooperation. LAMP members expressed interest and encouraged Covington to pursue this further.

10. Other projects

a. Richard Phillips related that they have scanned a number of images from Diario de la Marina (Cuba) from the post-WWII era. These need further processing and description before they are accessible. The negatives are a problem – these were filmed by Recordak, and the negatives were stored with Bell & Howell for "safe keeping." ProQuest has no record of the negatives. Lesbia Varona replied that the same issue occurred with El Mundo. Nobody knows where they are.
b. Ann Hartness reported that Marcos Navarro was offering a digital archive of audio, video interviews on CD-ROM. He would like to reproduce these and distribute in return for compensation.

Current & Continuing Projects

1. Así (Bolivia) [Block]

David Block suggested that there is no progress, and that funds should be released. Approved.

2. Argentine Serials (Grillo de Papel, Escarabajo de Oro, el Ornitorrinco) [Simon]

Simon has begun pursuing US holdings of this title and will film in the next year.

3. CEHIPE Film duplication [Chapa/Frid]

The Executive Committee met to discuss the holdings of CEHIPE and LAMP's interests in acquiring. The list of desiderata includes [??] Prensa Politica : La Bomba [1895-1898]; Almanaque sudamericano [1888-1901]; Almanaque el mosquito; Prensa Hispanoamericana [1806-1820]; and Impresos de la provincial de Santa Fe [1864-1908]. The Committee needs to clarify the availability and permission of ongoing project materials. There are items of interest there as well. Simon will send a link to the full description of the available film.

4. CIESPI digitization project, Moncorvo family collection [Protopappas/Van Jacob]

[discussed above]

5. Colección Lafragua catalog records [Snyder]

An agreement between CRL and the Center for Bibliographic Studies at University of California-Irvine is in the works, and the input of tests will proceed soon. Henry Snyder wanted to finish the record set for the Sutro collection first, which will facilitate the cataloging of the Colección Lafragua.

6. Correio Paulistano (Arquivo do Estado de São Paulo) [Romero/Simon]

The Arquivo do Estado de São Paulo reports that 152 of a projected 180 films have been completed. The filming will be complete within the month.

7. Memorias [Flores]

Edmundo reported that the preservation directorate will be able to preserve 8-9 titles this year, spending the money remaining in the LAMP gift fund.

8. Mexican serial duplication [Benavides]

Benavides reported that 125 positive service copies will be supplied to CRL in the immediate future. The LAMP grant paid for 125 Benson negative print masters, 125 CRL positive service copies, and 69 Benson service copies. A title list (65 titles) was distributed by e-mail.

9. Senator Abdias Nascimento Archive [Protopappas]

[discussed above]

Due to time restrictions, the meeting was adjourned. The following projects were discussed by e-mail:

10. El Obrero Municipal (Buenos Aires)

Norma Palomino, e-mail 3/8/06:
About our proyect: the Obrero Municipal is almost done. We were a little delayed because the small number of rolls for microfilming made very expensive for the company to move the microfilming equipment to Di Tella, so we wait three months (from December to February) until the company started another project close to our university to join the job to another. I decided it for saving money (in fact, the budget we discussed took that into account).

The company called now saying that they are waiting for us to bring the Obrero where they are working now. Our archivist will bring the newspaper to where they are, and stay during the microfilming sessions. They say it will last two days.

11. El Universal (Caracas, Venezuela)

James Simon, report 3/19/06
This title is being filmed by ICON. The grant stipulates cost share from LAMP, so these funds are held in reserve.

12. Variedades

Eudora Loh, e-mail 3/17/06:
UCLA's Preservation Officer has arranged for a library school intern to assist him next quarter in completing the preparation and filming of Variedades. We shall all hope that the project will be finished soon.

13. 19th c. Venezuelan newspapers

Elizabeth Darocha Berenz, email 3/7/06
Materials were received by CRL and are in process. CRL is seeking gap-fillers for the titles. Darocha Berenz is awaiting reports on holdings from Harvard and Library of Congress. Some institutions have reservations of sending these rare and fragile materials out of their institutions.

14. Zona Franca (Caracas, Venezuela) [Gonzalez/Musser]

Ricarda Musser, e-mail 2/13/06:
Zona Franca is actually in the process of microfilming and we hope to bring the films with us to the next SALALM in March. We got the numbers missing in our collection from Yale. A set will have 7 reels.

Tulane to receive a copy of the material, as per request from Nelly Gonzalez, 3/7/06.

Submitted by James Simon, March 25, 2006.