2000 Annual Meeting
Long Beach Hilton, Pacific Room
Long Beach, CA
May 27, 2000

Introduction:

I. Official business

David Block (chair) determined that a quorum of 22 members was present.

1. 1999 minutes corrections: spelling of Juli Nilson (Indiana University representative); $35,000 is the annual amount to spend per year, not the dues per member. Also present were Adán Benavides and Rafael Tarragó. The minutes will continue being placed on the CRL-LAMP web site.
2. D. Hibay goes off the Executive Board; D. Block will look for candidates to stand for the forthcoming electronic election.
3. Guidelines for executive committees: based on what another regional CRL group does, a similar approach with web presence appears to be a good idea for LAMP.
4. James Simon presented the budget and other financial matters. The financial statement details income and expenses, and in brief entail: $14,161 in acquisition expenses in FY 1999 and $10,538 through 30 April 2000 for the current FY; the current free balance is $94,078, with $76,386 being committed thus far but the fact is that a number of the projects are on hold due to various problems. The scale of the free balance should encourage LAMP to enter new projects.
   He distributed a 4 pg. list of new accessions as well as the 154 pg. LATIN AMERICAN MICROFORM PROJECT (LAMP) HOLDINGS LIST (May 2000) for which additional copies are available at cost from CRL. Appreciation was expressed for having this convenient print volume.
   Many LAMP items remain uncataloged, especially serials. J.Simon estimated that approximately 66% are catalogued and he welcomes identification of cataloging priorities. A special effort could be mounted to either outsource or catalog at CRL remaining titles; most tend to be copy cataloging rather than original.

II. Continuing Projects

1. How to keep users and librarians informed about additions to the collections. SAMP gives more information about projects and also financial information. They indicate contacts for projects and where the project is in terms of completion. Such web information should indicate the amount allocated, spent and how far toward completion the project is.
2. Edmundo Flores reported on the filming of government MEMORIAS project. During 1999 LC filmed nothing, so the titles recommended as priorities remain for 2000. One title is now being filmed. D.Hazen asked if LC would approve off-site filming so that more film be produced. The Miami operation of A.Montalvo might be possible but would require discussion with him. It would be a contract change and might result in a small profit. E.Flores will discuss with A.Montalvo the contractual and financial issues.
3. D.Hazen reported on the human rights documentation at PIDEE in Santiago, Chile; the project began as a result of a Ford Foundation conference on preserving human rights archives. Harvard's Program for Latin American Libraries and Archives received a request from PIDEE and other human rights organizations; the decision was to provide PIDEE with a grant along with LAMP funds to enable organizational work on the files prior to filming. The aim is to have representative files; the audio materials need to be copied or reformatted. Currently only work on paper files is funded. D.Loh questioned how the confidentiality issue is being resolved given the fact that the files involve former children, many of whom are still alive. PIDEE would ask that users sign documents to protect human subjects. CRL will need to develop a procedure for this prior to lending the film.
4. LA PROTESTA (Buenos Aires) has holdings at UCLA and D.Loh invested substantial effort in inventorying the holdings. IDC also filmed some from 1880-1940. Some of UCLA holdings are not on the film, especially for 1932-1940, but UCLA does not have complete runs for these years. The Biblioteca Nacional in BsAs has some issues. UCLA is not in a position to film the materials. $8,000 was allocated for the project.
5. VARIEDADES (Lima), approved in 1995 for at UCLA filming 1908-1932 is about half finished; the project is taking longer because of the need to borrow missing issues.
6. Brazil's NUNCA MAIS 540 reels of microfilm, acquired years ago, has an index but where it is on the reels is not known. J.Simon has been hunting for it to no avail thus far. To facilitate use, the reel guide is essential. Existing options include: 1. use student labor to finish searching the reels; 2. divide the work searching between institutions; 3. out-source the search. A reel guide should incorporate information in the printed index which has more points of access. The Columbia's 12vol set, which provides a summary, similar to a Truth Commission report should also be filmed. Discussion centered on paying someone to do the searching and index preparation; $1,800 was originally approved, and now perhaps $1,200 is required.
7. THE STANDARD (Buenos Aires) in 330 vols. is being cleaned due to its storage in an open warehouse. Then filming could occur, taking into consideration what already exists. Irene Munster, director of the Universidad de San Andrés library reported, and will continue overseeing the project.
8. Princeton Theology Seminary serials covering primarily Protestant churches in Latin America continues, $80,000 having been spent in the past decade. Even with consistent receipts, the project still has 45 more titles to film for about $20,000. The amount was approved. J.Simon suggested a major publicity effort to inform researchers and librarians about this collection.

III. New Projects and Proposals

1. ICON (International Coalition on Newspapers). Intended for more coordinated access to non-US newspapers, 13 universities and research libraries with large newspaper collections participate. NEH awarded $365,000, and part of the project involves the preparation of a union list. Participants will receive CONSER credit. The three Latin American newspapers included for microfilming at this point are: LA RAZON (BsAs), GACETA DE LIMA, and EL LIBRE PENSADOR (BsAs). Because the preservation part of the budget was cut, LAMP needs to support the ICON effort. NEH will not support the microfilming of collections outside of the US. LA RAZON is at Harvard and the title can fairly easily be readied for filming. If filmed with LAMP, it would be a LAMP holding, thereby facilitating loans. Because of the NEH funds, raw film will will be at cost. LA RAZON for 1920-1946 should have a total cost of about $30,000; $4,000 was approved for a LAMP expenditure.
2. Cuban 19th century pamphlets held at the Biblioteca Nacional José Martí. Their Director instructed a proposal be prepared for LAMP for the 3,000 pamphlets. The technical aspects of filming there were discussed; Library personnel have had contact with NECC on preservation questions. Concern about duplicating materials filmed at NYPL and Yale, and to be filmed at Harvard led to the recommendation of these libraries checking their holdings against the sample of 30 titles. If duplication rate justifies, a larger sampling of titles is required. Access to individual titles once filmed: presently only a paper card file exists. The Library will create a MARC database that includes author, title, place of publication, publisher, year, subject, and language. The budget proposal is for $30,111. Provision of raw film through established channels should reduce those costs; further review of the budget is necessary. Initially $10,000 can be allocated to see what is produced.
   • Another proposal prepared by the Library dealing with serials was delivered by Rhonda Neugebauer at the time of the meeting and hence review was impossible. The Executive Committee will assess the contents.
3. Colección de Microfilms Prensa Rosario. The Centro de Cultura in Rosario, Argentina has mostly 19 century provincial newspapers that they are filming and want to know if LAMP is interested in purchasing. The Centro has foundation support for the technical training and microfilming, and has Argentina's best master negative storage facility. It would be important to support their filming.
4. Centro de Documentación e Investigación de la Cultura de Izquierdas en la Argentina (BsAs). This center specializes in all formats of printed materials issued by the political left and anarchists in Argentina. It is private and holds many titles that are not in any public collection, or are very rare. Their grant from Harvard's Program for Latin American Libraries and Archives had strong follow through by the Centro. We need to receive a list of their filming priorities and a formal proposal.
5. D.Block had nothing to report on this project, proposed to him by the Cuban Philosophical Society.
6. The Argentine titles EL ORNITORRINCO, EL ESCARABAJO DE ORO, and COMERCIO DEL PLATA, suggested by Ricardo Piglia for their importance and rarity were briefly discussed and thought best to put the titles on the LAMP listserv for everyone to check collections.
7. Colonial philosophical works is a project being advanced through Peru's Catholic University. 30 titles of 17th century, mostly criollo writers, were selected for microfilming and digitizing by faculty and consultants of the Catholic University of Peru to serve as the core research resource of their new colonial philosophical research center. The works are rare. Only 5 are in OCLC. To date, the 15 titles presented have been located in Peruvian libraries. A lack of adequate equipment given the condition of these volumes makes for difficulty in completing the filming. The request is for equipment, but LAMP does not have a precedent for the purchase of equipment. Why not rent the equipment? What standards are expected? How representative or comprehensive is the collection? Some selectivity resulted in the list given to LAMP. The topics covered--17th century scholastic thought--is of narrow interest. No support emerged for the purchase of equipment. Harvard's Program for Latin American Libraries and Archives could entertain a proposal, or a consortia be developed.

IV Other points of information.

• Harvard's Program for Latin American Libraries and Archives has funding to 2003.
• Primary Source Media (formerly Research Publications), owned by Gale (part of the Thompson conglomerate) is doing a series on Latin American history and culture which is archival materials. The focus is now with Yale-held manuscripts and Harvard-held serials.

Submitted Peter T. Johnson, compañero June 2000

2000 Annual Meeting Agenda
May 27, 2000
Long Beach, CA

Hors d’oeuvre: Pisco sours

Official Business:

1. 1999 Minutes, posted to <http://www.crl.edu/info/lamp/lamp99.htm>
2. Elections for Executive Board (electronically?)
3. Guidelines for Executive Committees (draft document; James Simon, CRL, David Block, Cornell)
4. Membership, Financials (James)

Continuing Projects:

1. Tracking, see SAMP proposals for a model of how we might establish a web inventory
2. Memorias at LC (Edmundo Flores, LC)
3. Human Rights Documents in Chile (Dan Hazen, Harvard)
4. La Protesta (David and chorus)
5. Variedades (Dora Loh, UCLA)
6. Nunca mais (James)
7. The Standard (James)

New Projects, Proposals (and feelers)

1. ICON (James, Dan)
2. Cuban Pamphlets (Peter Johnson, Princeton)
3. Colección de Microfilms Prensa Rosario (Edmundo)
4. Centro de Documentación e Investigación (David)
5. www.filosofia.cu (David)
6. Comercio del Plata (Peter)
7. Colonial Philosphical Works (Don Gibbs, University of Texas)

Dessert: surprise

LAMP – Received
Since May 1999

MF Neg. MF.
EL PUEBLO [MICROFORM].
Asuncion, Paraguay : [Partido Revolucionario Febrerista], 1955-
Center has:
MF-11993 LAMP (3 reels) 1966: Nov. 24;
1969: May 28, June 25, July 9, 23, 30;
1970: Oct. 16, 23, Nov. 11, Dec. 16;
1971: Jan. 20-27, Feb. 24, Mar. 10;
1975: 2nd week Apr.-2nd week May, 5th week May-1st week June, 3rd week June, 2nd week July-2nd week Nov.;
1976: 2nd -5th week Dec;
1977: 1st week Jan.-2nd week Feb., 4th week Feb.-1st week Mar.; 3rd week Mar.-4th week Apr., 1st-4th week May, 1st week Aug.-5th week Dec.;
1978: 2nd week Jan.-5th week July, 4th-5th week Aug., Sept. 14-Dec. 28, 1978;
1979: Jan. 4-July 12, Aug. 2, Aug. 23-Oct. 25, Nov. 15-30, Dec. 13-27;
1980: Feb. 7-July 31, Aug. 28-Sept. 25;
1982: July 29, Aug. 12, 26;
1983: May 12-July 21, Aug. 4, 11;
1984: June 14-Nov. 8, Nov. 22-Dec. 20;
1985: Jan. 3-May 30, June 13-Aug. 29;
1986: Dec. 24-31;
1987: Jan. 7-Mar. 11, Apr. 8-15, Apr. 29-May 13, June 3-10, July 15-Aug. 26.
Neg. MF-at lab.
RDATE = 08-19-99.
Guides were included in this set.
Paid: $679.50
OCLC# = 42283349.

MF Neg. MF.
EL RADICAL [MICROFORM] : ORGANO OFICIAL DEL PARTIDO LIBERAL RADICAL.
Asuncion, Paraguay : El Partido, 1967-
Center has:
MF-12009 LAMP (2 reels) 1970: Oct. 1, Aug. 12;
1971: Sept. 24-Oct. 1, Oct. 22-Nov. 26, Dec. 10-23;
1972: Jan. 6-20, Feb. 4-May 11, June 8-July 27, Aug. 18-Dec. 22;
1973: Jan. 5-June 16, July 6-Aug. 3, Aug. 18, Sept. 13-5th week Oct., 4th week Nov.;
1974: 2nd-5th week Mar., 3rd week Apr.-2nd week Dec., 5th week Dec.;
1975: 3rd week Jan.-4th week June, 2nd, 4th week July, 4th week Oct.;
1976: 2nd week Apr.-2nd week June, 4th week June-2nd week Dec.;
1977: 2nd week Jan.-2nd week Mar., 4th week Mar.-1st week June, 2nd week July;
1978: Aug. 9, 12;
Neg. MF-at lab.
Guides were included in this set.
Paid: $453.00
OCLC# = 42306683.

MF-12257 Neg. MF-at lab.
SELECTED IMAGES TAKEN DURING L.A.M.P. SURVEY OF CHURCHES (1763-1795), HAVANA, CUBA, JANUARY 1995 [MICROFORM].
Gainesville, FL : Micrographics, Inc., [1995?].
Alternate title - Eighteenth Century Church Registers: A sampling of Black and Indian Parish Registers in Havana and its suburbs.
Filmed as part of a record survey for LAMP titled "Catholic Parish Registers in Havana, Cuba."
Includes reproductions of baptism, marriage and other records from various Catholic churches in Cuba
Center's copy lacks computer disk.
3 reels misc. records (1759-1800).
OCLC# = 35113391.

MF Neg. MF.
SENDERO [MICROFORM] : ORGANO DE REFLEXION DE LA "C.E.P."
Asuncion, [Paraguay : Conferencia Episcopal Paraguaya,
Center has:
MF-11976 LAMP (3 reels) no. 1-2 (July 1973); no. 8-14 (2nd pt. Oct. 1973-1st pt. Jan. 1974); no. 20, 25-27, 29-30 (1st pt. Apr., June 8/22-July 6/19, Aug. 1974); no. 32-40 (Sept. 13/27, 1974-Jan. 10/24, 1975); no. 44-46, 48, 50-52, 54 (Mar. 7/21-Apr. 4/18, May 2/18, May 30/June 13-June 27/July 11, Aug. 8, 1975); no. 56-80 (Aug. 22/Sept. 5, 1975-Aug. 20/Sept. 3, 1976); no. 83-86 (Oct. 1/15-Nov. 12/26, 1976); no. 89-98 (Dec. 24, 1976/Jan. 7, 1977-May 6/20, 1977); no. 100-110 (June 3/17-Oct./Nov. 11, 1977); no. 112-116 (Nov. 25/Dec. 9, 1977-Jan. 20/Feb. 3, 1978); no. 118-126, 128, 131, 137 (Feb. 17/Mar. 3-June 9/23, July 7/21, Aug. 18/Sept. 1, Nov. 10/Dec. 1, 1978); no. 142-202 (Feb. 1979-June 5/19, 1981); no. 207-209 (Aug. 15/28-Sept. 11/24, 1981); no. 211-217 (Oct. 9/22, 1981-Jan. 8/21, 1982); no. 219-232, 234-243, 244-257 (Feb. 5/18-2nd week June, last week June-last week Aug., Sept.- Dec. 1982); no. 272, 288, 298-308, 313 (3rd week Mar., 2nd week July, 3rd week Sept.-Nov., 2nd-5th Dec. 1983); no. 315, 318, 327 (2nd week Jan., May 26, Sept. 28, 1984); no. 333-337 (Dec. 21, 1984-Feb. 22, 1985); no. 339-342, 344, 348, 350-351 (Mar. 22-May 3, May 31, July 26, Aug. 23-Sept. 6, 1985); no. 368 (May 9, 1986).
Neg. MF-at lab.
RDATE = 08-19-99.
Guides were included in this set.
Paid: $679.50
OCLC# = OCLC# = 42244482.

MF Neg. MF.
EL SUDCALIFORNIANO [MICROFORM].
La Paz, B.C. Sur : [s.n.,
Center has:
MF-11961 LAMP (49 reels) Dec. 24-27, 1985; Jan. 16, 1986-Apr. 1987; June 1987; Aug.-Oct. 1987; Apr. 14, 1988-Nov. 1990; Jan.-Sept. 1991; Oct. 16, 1991.
Neg. MF-at lab.
Paid: $8126.25 (tot.)
OCLC# = 42284361.

Venezuela. Ministerio de Credito Publico.
MEMORIA Y CUENTA
5 reels. [1864-1898]

Princeton Theological Journals

MF Neg. MF.
AMANECER [MICROFORM].
Managua, Nicaragua : Centro Ecumenico Antonio Valdivieso, [1981-
Center has:
MF-11974 LAMP (2 reels) no. 1-84 (May 1981-1994).
Neg. MF-at lab.
RDATE = 08-09-99.
Paid: $493.10
OCLC# = 42244315.

MF Neg. MF.
AMIGO DEL HOGAR [MICROFORM].
Santo Domingo : Misioneros del Sagrado Corazon de Jesus,
Center has:
MF-11967 LAMP (7 reels) v. 38, no. 390-v. 44, no. 463 (1983-Aug. 1985); v. 44, no. 465-467 (Oct.-Dec. 1985); v. 45, no. 475 (Sept. 1986); v. 45, no. 478-v. 46, no. 482 (Dec. 1986-Apr. 1987); v. 46, no. 484-486 (June-Sept. 1987); v. 46, no. 489-v. 47, no. 493 (Dec. 1987-Apr. 1988); v. 47, no. 496-497 (July/Aug.-Sept. 1988); v. 49, no. 511/512-v. 57, no. 610 (Dec. 1988/Jan. 1989-1998).
Neg. MF-at lab.
RDATE = 08-09-99.
Paid: $1,582.45
OCLC# = 42212850.

MF Neg. MF.
BOLETIN INFORMATIVO DEL CENTRO DE ESPIRITUALIDAD [MICROFORM].
[Buenos Aires] : El Centro, [1968].
Center has:
MF-11968 LAMP (1 reel) no. 1 (July 1968).
Neg. MF-at lab.
RDATE = 08-09-99.
Paid: $893.94
OCLC# = 42212968.

MF Neg. MF.
BOLETIN UNIDO [MICROFORM].
Montivideo : [FIEU,
Center has:
MF-11975 LAMP (1 reel) Dec. 1981; undated untitled issue?; v. 8, no. 1-3 (Apr.-Dec. 1986); v. 9, no. 1, 3-4 (May, Oct.-Dec. 1987); v. 10, no. 2 (Oct. 1988); v. 11, no. 1 (Apr. 1989); v. 12, no. 1-2 (May-Dec. 1990); v. 13, no. 1-3 (Mar.-Oct. 1991); v. 14, no. 1-3 (Apr.-Dec. 1992); v. 15, no. 1 (Mar. 1993); "end of year" issue, 1993; Apr., Sept., Dec. 1994; Dec. 1995; Mar., Aug., Oct., Nov. 1996; May, Sept., Dec. 1997; v. 20, no. 1-3 (Apr.-Dec. 1998).
Neg. MF-at lab.
RDATE = 08-09-99.
Paid: $122.41
OCLC# = 42244133.

MF Neg. MF.
DIAKONIA [MICROFORM].
Panama : El Centro,
Center has:
MF-11972 LAMP (4 reels) no. 1-4 (Apr.-Dec. 1977); suppl. 1 (Sept. 1978); no. 7-10 (Oct. 1978-July 1979); no. 12-14 (Dec. 1979-May/July 1980); no. 18 (May/July 1981); no. 22-31 (May/July 1982-July/Sept. 1984); no. 33-34 (Jan. /Mar.-Apr./June 1985); no. 36-42 (Oct./Dec. 1985-Apr./June 1987); spec. no. (Sept. 1987); no. 43-47 (July/Sept. 1987-July/Sept. 1988); spec. no. (Dec. 1988); no. 48-88 (Oct./Dec. 1988-1998).
Neg. MF-at lab.
RDATE = 08-09-99.
Paid: $1,187.00
OCLC# = 42244560.

MF Neg. MF.
ESTUDIOS TEOLOGICOS [MICROFORM].
Guatemala : Instituto Teologico Salesiano, [1974-
Center has:
MF-11973 LAMP (4 reels) v. 1, no. 1-v. 9, no. 17 (1974- Jan./June 1982); v. 9, no. 19-v. 11/12, no. 21/24 (1984/1985); v. 14, no. 27/28 (1987)-v. 16, no. 31/32 (1974-1989).
Neg. MF-at lab.
RDATE = 08-09-99.
Paid: $1,034.80
OCLC# = 42244438.

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