Present: Helene Baumann, (Chair) Duke University; Peter Malanchuk, (Secretary) University of Florida; David Easterbrook, (At Large) Northwestern University; Karen Fung, (At Large & Past Chair) Stanford University; Dr. Dennis Galvan, (Faculty Representative) University of Florida; Joanne Zellers, (Library of Congress & ALC representative); James Simon (CRL); Beverly Gray, Library of Congress

The CAMP Executive Committee did not meet prior to the CAMP Business Meeting.

1.  A Nominating Committee consisting of Karen Fung and David Easterbrook was formed to establish a slate of candidates for the Office of Secretary, one Member-at-Large, and one faculty representative. The mail ballot will be ready by August 1, 1999 and sent by CRL to the membership on September 1, 1999 with a return date to CRL by September 30, 1999.

2.  The Chair will write a letter to the African Studies Association (ASA) Board of Directors and the current ASA President, Dr. David Wylie of Michigan State University discussing the CAMP membership concern that the ASA Conference papers have not been sent to their long-standing archival repository at Northwestern University's Africana Collection in Chicago for the last several years. It is the understanding of the CAMP membership that the ASA Conference papers are now available solely in CD-ROM format with the whereabouts of recent original papers now unknown. Current expert knowledge of microfilm preservation and CD-ROM technology counsels against such policy since the longevity of the CD-ROM format as a recorded data format has not been established. The CAMP Chair will urge President David Wiley to ensure the microfilming of all ASA current and future conference papers be completed prior to the conversion to CD-ROM format. Simple scanning of documents without preservation microfilming prior to their conversion to CD-ROM format should not become the standard operating procedure for the ASA papers. The CAMP Chair should also urge that all ASA Conference Papers be placed within the Northwestern University Archives.

3.  Joe Caruso will chair a new CAMP committee on Archival Preservation and Implementation whose charge is to establish a coherent set of guidelines, parameters, appropriate methodology, and timelines for future identified archival film projects that are recommended by the CAMP membership or brought to the committee by outside petition. Experiences learned from the Senegal Archives Project will be incorporated into the methodology and operational structure for potential future archival film projects. Committee Members include: Joe Caruso, Columbia University (Chair); David Easterbrook, Northwestern University; Dennis Galvan, University of Florida; Miki Goral, UCLA; Lauris Olson, University of Pennsylvania; Laverne Page, LC; and Peter Malanchuk, University of Florida.

4.  The CAMP By-Laws Revision mail ballot will be included with the CAMP Elections ballot and sent out on September 1, 1999 to institutional members with a return date to CRL by September 30, 1999.

5.  CAMP position on damaged African Archives resulting from War and/or Natural Disasters:

"Within our capacity, CAMP will seek to replenish African archival materials whose loss was caused by war, conflict, and natural disasters those materials which can reconstitute archives by offering copies of CAMP held resources not otherwise restricted by copyright and formerly held by that African library, archive or research institution. This is a statement of general principle with specific details to be developed and voted upon by the CAMP membership on an individual basis."

[Note: This statement was later revised by Karen Fung and put forward to the membership for discussion prior to final ballot submission.]

6.  Joanne Zellers suggested that the CAMP minutes be placed on CAMP's Web Page. James Simon said that has been the case for the past few years. Zellers suggested that other additions could be made including CAMP Highlights from the membership, New Committees, Nominating Committee Announcements, and status of Current Projects Underway, Projects Completed, and Recent Acquisitions. Malanchuk strongly supported these suggestions as examples of CAMP membership use and contributions would provide valuable promotional material for CAMP and CRL.

Zellers also urged an article be written for the ASA News and placed on the Web Page discussing the importance of faculty placing their personal archives into the CAMP collection. She also encouraged the formation of a future panel discussing preservation for the researcher in terms of sustaining personal archives and encouraging their transfer of research and field notes to CAMP.

7.  James Simon asked that $275.00 be allocated for the continued filming of Les Echos a current Mali newspaper. The Executive Committee concurred. He also announced that the Weekly News of Malawi would be filmed as well.

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