Present: David Easterbrook (Northwestern University), chair; Lauris Olson (University of Pennsylvania), secretary; Helene Baumann (Duke University), past chair; Phyllis Bischof (University of California, Berkeley), at large; Jill Coelho (Harvard University), ALC chair, ex officio; James Simon (Center for Research Libraries), ex officio. Members: Joe Caruso (Columbia University); Andrew DeHeer (New York Public Library); Marion Frank-Wilson (Indiana University); Miki Goral (University of California, Los Angeles); Karen Fung (Stanford University); Peter Limb (Michigan State University); Peter Malanchuk (University of Florida); Paul Steere (Library of Congress, Nairobi); Gretchen Walsh (Boston University); Dorothy Woodson (Yale University).

Guests: Greg Finnegan (Harvard University); Deborah LaFond (University at Albany); Joe Lauer (Michigan State University); Ed Miner (Indiana University); Akilah S. Nosakhere (Georgia State University); Loumona Petroff (Boston University); Dan Reboussin (University of Florida); Margie Struthers (University of Cape Town); David Westley (Boston University)

The meeting was called to order at 10:18 AM by the Chair.

1. Introductions: CAMP Executive Board, CAMP Member Representatives, Guests

Get-well cards were circulated for Ruby Bell-Gam, Al Kagan, and Joanne Zellers.

2. Announcements. Additions to the agenda

Limb will initiate a discussion on collections and ethics as the final New Business item. The Chair will present an update on the ASA Annual Meeting papers as the final Old Business item.

3. Approval of minutes of the Nashville meeting, 16 November 2000

The minutes were posted on the CAMP web site and distributed as copies. Bischof requested that the minutes be corrected to indicate that Berkeley would underwrite the microfilming of Congolese newspapers as a contribution to CAMP. Baumann moved to approve the minutes, seconded by Malanchuk. The motion passed.

4. 2001 CAMP election

The Chair presented the Nominations Committee for the upcoming Executive Board election: Bell-Gam as chair, with Walsh and Bischof. The Chair requested that a contested ballot should be prepared by mid-Summer 2001 for the positions of CAMP Secretary, At-large Member, and Faculty Representative. The Chair encouraged nominations, including self-nominations.

Woodson asked if faculty representative candidates were restricted to those from CAMP member institutions. The CAMP By-laws state that faculty representatives are exempted from this restriction.

REPORTS / UPDATES / OLD BUSINESS

5. CRL report, including CAMP budget and CRL annual meeting

Simon reviewed the CAMP budget for Fiscal Year 2001 to date (1 March 2001). FY 2001 started with a beginning fund balance of $23,413 and a YTD ending fund balance of $9,254. Membership fees, sales, and the 4th-quarter $4,000 CRL contribution brought revenues of $29,142. FY 2001 acquisitions expenses were $14,166, with major expenditures including the CAMP contribution to the new Senegal project, "Administration centrale ..., sous-serie 10D" ($7,000) and the second of three payments for the Paris Evangelical Missionary Society archives, 1822-1947 microfiche set ($7,103). Outstanding commitments include Congolese newspapers, from which Berkeley's generous contribution frees $1,000, Les Echos and Republicain (Mali), Family Mirror and other Tanzanian newspapers; the Malawi newspaper microfilms remain "on order", as does the Somali Newspapers II and Somali Reports I and II sets.

Simon was asked to describe the large non-materials expense this year ($6,575). Typically, photocopying, mailings, cataloging and travel comprise this category. This year, CAMP had decided to spend funds to reduce the cataloging backlog.

The new Senegal project, "Administration centrale ..., sous-serie 10D", sponsored by the Title VI libraries has seen renewed interest, with $15,710 in contributions during FY 2001. The final payment from the previous Senegal project, "Justice indigene", $714 for translation fees, was made in July 2000. The first payment for the new project, $17,325 for filming, was wired in December 2000. The unallocated Title VI funds, $15,582, will be used for the new Senegal project and the Timbuktu MSS digitization project.

Coelho asked why the final installment for the Paris Evangelical Missionary Society set was not encumbered for FY 2002.
Simon replied that funds for future installments would not be encumbered until they were current to simplify reporting. However, he cautioned that next year, the final installment will become current. He suggested, to Malanchuk's request for a date, that the FY 2002 payment would be encumbered by the Fall 2001 meeting.

Simon reviewed recent CRL activities. Susan Rabe, Collection Resources Bibliographer, has departed; Melissa Trevvett will start as Vice President and Director of Programs and Services in May 2001. The CRL Business Meeting was held on 20 April, and CRL is moving forward on these initiatives: NEH-funded International Coalition on Newspapers (ICON) project; a complete file of print copies of all journals archived by Project JSTOR; CRL Collection Assessment Project funded by the Andrew W. Mellon and Gladys Kreible Delmas Foundations to review CRL collecting relative to special collections nationwide.

Simon replied to Olson's questions about locally-loaded CRL catalog records and the CRL dissertation cataloging backlog.  CRL has created 17,000 dissertation records to date; these are being loaded into a freestanding web database. At the CRL Business Meeting, the sense was to not move on locally-loaded CRL catalog records. Simon will investigate whether extracts can be performed for individual CRL and Area Studies Programs members. Coelho and Finnegan noted that CRL records are included in HOLLIS as a separate location; Bischof added that CRL records appear in the California Digital Library; none knew if their records were current. Lauer suggested the CRL records could be downloaded individually. Olson suggested that CAMP members return to their institutions and lobby their administration, as these are useful records and the $5,000 is very inexpensive.

5. CRL Foreign Official Gazette Task Force meeting, summer 2001

Simon described the purpose of the CRL FOG Task Force, noting that Patricia Finney, CRL FOG coordinator, appreciates CAMP participation. FOG will meet in Minneapolis on 18 July 2001 during the American Association of Law Libraries meeting. The Chair will ask Karen Beavers, University of Minnesota's CAMP representative, to attend; Olson will plan to attend as back-up.

Since the last meeting, when Simon distributed a priority list of official gazettes for CAMP to pursue, he has built a list of large collections in good condition: Belgian Congo, Cape of Good Hope, French Guinea. Malanchuk asked Simon to pursue this list. Fung suggested that South African libraries may have a better set of some holdings, and Olson added that this project may help recruit South African members.

6. Senegal Project

Caruso thanked CAMP for supporting the Senegal projects. He reported that the first payment for the new project, "Administration centrale ..., sous-serie 10D", was sent in mid- to late December 2000, with the first orders made in mid- to late January. He received a report the week before the CAMP meeting that one of the Senegal National Archives technicians trained with CAMP funds is travelling to France for refresher training in June. Caruso speculated that funding for this was granted through the Joint ICA/IFLA Committee for Preservation in Africa (JICPA). Caruso will visit Senegal in July and has requested a reel for testing per the first Senegal project's standard procedure.

Malanchuk asked if a reel count could be estimated. Caruso said that the National Archives could estimate boxes but not reels.

Bischof asked if Al Kagan attended the JICPA meetings at IFLA. Caruso offered that he might attend during the Boston IFLA meeting.

7. CAMP cataloging backlog review

Simon reported that two panels of the Executive Committee reviewed the CAMP cataloging backlog to identify priorities for the CRL cataloger. He reported that cataloging is being done on African Training and Research Centre for Women of the Economic Commission for Africa Part 6, conference papers and meeting papers, and some ephemera.

Simon will consult with Woodson regarding negatives sent to CRL from Yale by Moore Crossey. As these are diazo negatives, Simon wanted to know if CAMP wanted to retain them, to copy them into positives, or retain them as "reading negatives". To DeHeer's question about languages covered in the backlog reduction effort, Simon and Coelho identified English, Arabic, and Portuguese. Simon acknowledged these microforms are in good condition, just uncataloged, to Caruso's question.

8. Lusophone CAMP brochure

Coelho reported that Bell-Gam has found a local translator. The Chair will follow up with Bell-Gam.

9. Malawi/Tanzanian Newspapers Project

Simon reported that the flow of these newspapers decreased after Ruth Thomas's retirement from the Library of Congress, Nairobi Office. He will meet with Steere to review past labors and current titles collected.

10. Liberian Newspapers Project

Simon noted that Michigan State had sent a variety of Liberian newspapers to CRL. He received the Library of Congress
holdings list the day before the CAMP meeting and will begin collating the lists.

Lauer asked for suggestions regarding publicizing needs to fill gaps. Simon advised waiting until the list of needed issues is revised. Lauer suggested that a number of U.S. residents may have holdings, and that this effort may tie in with ALC outreach to emigre communities. Finnegan identified the Liberian Studies Association newsletter as a potential outlet. The Chair added that Northwestern had just received a newsletter directed at ex-missionaries in Liberia.

11. Timbuktu MSS Digitization Project

The Chair regretted that John Hunwick's convalescence has slowed this project, with communication beginning during the past winter. A new cost quotation had been requested from the contractor to update the year-old quotation; the Chair reported a slight increase in cost. The MSS have been sent to the conservation lab for preparation prior to digitization, with the entire process to be completed in the next couple months or earlier. Caruso asked if the MSS will be scanned into image files, rather than text files, owing to the Arabic text. The Chair agreed.

Malanchuk asked if the MSS digitization project is related to the $1 million-plus grant Hunwick received for a Mali/Zanzibar MSS project. The Chair replied that the projects are separate, that the CAMP-funded collection being digitized is a private collection from Timbuktu that focuses upon slavery and manumission. To Bischof's question asking about a possible role for CAMP doing digitization in the larger project, the Chair replied that Hunwick is interested but has not given thought to the contribution libraries could give to the project.

Malanchuk asked about Northwestern University's role in the larger project. The Chair replied that, although the project does envision widespread access, the grant is centered on local preservation and access in Mali or Zanzibar and does not deal with global public or scholarly access, storage, or dissemination; however, to Caruso's question, added that the grant covered local access for local scholars, although the method was not clear. The Chair repeated that the project leaders have not yet addressed these issues in ways libraries have.

Regarding future collaboration with the larger project, the Chair recommended that CAMP should follow through with the
Timbuktu MSS digitization project and show Hunwick and the Ford Foundation a job well done. Malanchuk expressed thanks for the Chair's work in pursuing this project, seconded with general acclamation.

12. South African newspapers from Norman Ross

Woodson has checked Yale's holdings against the Norman Ross microforms catalog and will share the checklist with Simon: Yale holds approximately one-fifth of Norman Ross's offered titles. She expressed concern over Norman Ross's irregular delivery of South African materials.

The Chair requested a list of titles not held in the United States. Baumann offered to extract the list of not-held titles from Woodson's checklist and the Norman Ross catalog. Limb also offered assistance, owing to his professional collaboration with Les Switzer on the black South African press, in prioritizing titles. Woodson suggested that Switzer could be asked to be a candidate for CAMP faculty representative.

13. Lesotho newspapers from National University of Lesotho

Simon reported that, from his short list of 15-20 titles, Northwestern and other libraries who had expressed an interest do hold a large number of titles. The Chair requested that members interested in undertaking this project must check their holdings and report back their fractional holdings for the Fall meeting: he identified CAMP, Northwestern, Yale, and Duke as important collections. Limb added that Michigan State has scholars interested in Lesotho.

14. ASA Annual Meetings papers

The Chair reported that Loree Jones, African Studies Association Executive Director, gave permission this week to proceed with copying extant papers archived on CD-ROM. Simon reported that Preservation Resources has not replied with feasibility or estimates for scanning directly from digital files, but noted that the files could be printed out and filmed from printouts. Caruso speculated on Preservation Resources's interest in this effort. Finnegan commented that Anthropological Literature was directly output from electronic files to microfiche, adding that their lab viewed this as a commercial undertaking and not as a preservation project.

The Chair announced that he would exercise his prerogative to fund this at $500 per title.

NEW BUSINESS

15. CIC-NEH Newspapers Project

The Chair distributed a list of eight titles with runs during the 1990s, some extending back to the mid-1980s to be microfilmed: Democrat and Democrat Weekly (Kaduna), Free Press and Ghanaian Chronicle (Accra), L'Inspecteur (Bamako), La Nation Djibouti, New Citizen (Freetown), Third Eye on Sunday (Ibadan).

The Chair reported that NEH did not provide funding for staffing this project, and so Northwestern has to wait for Preservation Resources to provide reel counts and production costs at $23.65 per reel as the project proceeds.  Therefore, the Chair has estimated the project will cost $1700 over two years: with $700 paid in Fiscal Year 2001 and the remaining $1000 to be paid in Fiscal Year 2002. CAMP will buy the microfilm output.

Bischof moved that $700 be committed this year to the project, seconded by Baumann. The funding was approved by
acclamation. The Chair will request $1000 in Fiscal Year 2002.

16. Recent microforms publishers activities

Olson reported that Adam Matthew's Africa Through Western Eyes series is considering a new segment on the Livingstone Museum. The Chair and others noted the deteriorated state of the Livingstone Museum. Also, Norman Ross is opening a Paris office and is interested in both European sales and in Europe-based collections eligible for microfilming.

17. Outreach discussion

A general discussion of CAMP outreach ensued. Finnegan suggested sponsoring a CAMP panel at the ASA Annual Meeting similar to the Human Relations Area Files panel at American Anthropological Association meetings: a brief description of mission and holdings and examples of scholarly use. The Chair and Malanchuk noted that users of CAMP materials are mostly graduate students, including masters thesis students. Olson suggested that the CAMP panel at ASA offer graduate students using CAMP materials a platform to present their work.

Limb suggested that outreach would boost CAMP materials usage by smaller institution, but Lauer observed that CAMP
lending is restricted to CRL members and to CAMP members. Walsh suggested that outreach should be focused on the role of CAMP resources for instructional support. Caruso added that our faculty should be polled for ideas.

Simon reported that CRL will host an invitation-only selective historians conference for researchers using CRL collections.
Bischof suggested that CAMP could contact Ford Foundation-funded dissertation preparation workshops and the Summer Language Institute to get on their agendas.

18. Ethics of preservation and special collections discussion

Limb presented for discussion a recent article, "Gilding the Lilly" by Nick Riddle (Indiana Journal of Research and Creative Activity, volume 23, no. 3, January 2001), describing Indiana University's recent acquisition of the Athol Fugard papers. He deplored the article's view of archival and research conditions in South Africa, but asked for discussion on "archives drain". Limb asked what role CAMP played in reciprocity, noting that H-NET is viewed as a Western project with little contribution from Africa even beyond the technological aspects of its operation.

The Chair replied that this issue has always been a discussion topic within CAMP. When undertaking collaborative projects, CAMP has always been sensitive to providing duplicates, documentation, and other support to the original holder. The Chair added that CAMP has a role in communicating with scholars the importance of reciprocity.

Woodson recommended that CAMP shold compile ethical guidelines and that CAMP should go on record regarding this
situation. The Chair replied that an ALC resolution at a late 1970s meeting at Indiana did outline ethical behavior, that the
resolution was subsequently endorsed by the ASA Board and was distributed to African institutions. He resolved that ALC and CAMP should resurrect this resolution. Olson suggested that potential stakeholding institutions should be identified for communicating this resolution and for future lobbying.

Finnegan noted that Janet Stanley, National Museum of African Art, has participated in SSRC-funded ASA Annual Meeting panels on African archives repatriation. Olson said that Maggie Dittemore, National Anthropology Library, recently published a note in C&RL News regarding repatriating Native Alaskan library materials including field notes, and Finnegan noted that, in addition to widespread repatriation required by NAGPRA legislation, University of California, San Diego has been repatriating Melanesian microform information.

Wilson reported that a Cameroonian visiting scholar had recently commented on titles missing from Cameroonian libraries.
Lauer cautioned that this kind of anecdote has little value, noting that the scholar may not be aware of all libraries and their
holdings. He added that an ASA guideline requesting scholars to return a copy of their research products to the country of study is enforceable only on honor.

Limb conceded that Fugard may have been justified in removing his papers from Grahamstown, South Africa, given the city's climate and political history. Baumann suggested that the right to sell one's papers should be the prerogative of their owner. Limb agreed but noted that Fugard was condemned in South Africa for selling his papers out of the country.

DeHeer suggested that African institutions should be supported in their role as primary center for preservation, but he noted that many African institutions operated very loosely. Limb observed that this attitude may be exhibited by scholars: Michigan State scholars working at the Mayibuye Center wanted to microfilm the entire Mayibuye archive; the center director refused, requesting that scholars should consider travelling to the center.

The Chair repeated his request that the ALC resolution should be republished and communicated to ASA. Woodson suggested reviewing the generation-old document. Simon suggested sharing it with the other CRL Area Studies Projects to broaden its impact.

19. Concluding remarks

Lauer made a plea that the minutes be distributed more quickly.

Finnegan moved that CAMP thank Marion Frank Wilson and her colleagues at Indiana University for an excellent meeting
experience. Our gratitude was offered through applause.

Upon a motion by Coelho and second by Baumann, the meeting was adjourned at 12:05 noon by the Chair.

Submitted by Lauris Olson

Return to CAMP meeting summary page

1. Introductions
2. Approval of minutes of the Nashville meeting, 16 November 2000 (wwwcrl.uchicago.edu/info/camp/camp1100.htm)
3. 2001 CAMP election

Reports / Updates / Old Business

4. CRL report including CRL annual meeting and budget (Simon)
5. CRL Foreign Official Gazette Task Force meeting, summer 2001 (Simon)
6. Senegal Project (Caruso)
7. Backlog review question (Simon)
8. New version of CAMP brochure in Portuguese (Coelho)
9. Malawi/Tanzania newspapers update (Simon)
10. Liberian newspaper project (Simon)
11. Timbuktu manuscript project (Easterbrook)
12. South African newspapers from Norman Ross (Woodson)
13. Lesotho newspapers from National University of Lesotho

New Business

14. Northwestern newspapers filmed by the CIC-NEH grant (Easterbrook)
15. New business and suggestions for commercial purchase

MF.
Le compatriote [microform].
Kinshasa : Le Compatriote,
MF-12452 (3 reels) 1994: May 26, May 31-June 18, June 23-July 19, July 23-26, Aug. 3-17, Aug. 20, 25-30, Sept. 3, 8, 20, 24, Oct. 4-13, Nov. 1, 15-22, Nov. 29-Dec. 1, Dec. 6, 15-22;
1995: Jan. 6-12, 17-19, 24-31, Feb. 4-14, Feb. 21-Mar. 18, Mar. 23-30, Apr. 4-6, Apr. 11-July 18, July 22-Aug. 19, 24, 29, Sept. 2-19, Sept. 23-Nov. 21, Nov. 28-Dec. 2, Dec. 7-28;
1996: Jan. 6, 11-27, Feb. 1-8, 13-15, Feb. 20-Mar. 2, Mar. 7-16, 26-28, Apr. 4-23, Apr. 27-June 27, July 2-4, 9-25, July 30-Aug. 10, Aug. 15-22, Aug. 27-Sept. 14;
1997: July 16/17-Aug. 6/7, 13/14-20/21, Sept. 9/11-26/28, Oct. 2, 6/7-10/12, 15/16-20/21, Oct. 27/28-Dec. 12, Dec. 17-22, 29-31;
1998: Jan. 2-5, 12-29, Feb. 2-13, Feb. 18-Apr. 1, Apr. 8-May 13, May 20-June 17, June 24-26, July 7-21.
Microfilm. Berkeley : Microfilmed by University of California Library Photographic Service, 2000. 3 microfilm reels ; 35 mm.
OCLC# = 46324503.
RECORD # = b15352171.

MF.
Demain le Congo [microform].
Kinshasa : Demain le Congo,
Issues for Oct. 15, 1992-Oct. 1996 filmed with: Demain le Zaire, July 6-Sept. 3, 1992.
MF-12454 (1 reel) 1992: Oct. 15-22, Dec. 12;
1993: Jan. 21, Nov. 22;
1994: Jan. 27, Feb. 9-Mar. 17, Apr. 1, Apr. 22-May 26, June 13, 23-July 21, Aug. 4, 23-30, Sept. 8, Nov. 16, Dec. 3;
1995: Feb. 2-10, Feb. 24-Mar. 2, Mar. 13-Apr. 6, Apr. 17, Apr. 28-May 5, 18-25, June 16-July 7, July 27, Sept. 4, 23, Oct. 6-Dec. 29;
1996: Jan. 5-Feb. 23, Mar. 1-28, Apr. 5-Oct. 22.
MF-12453 (1 reel) 1996: Nov. 1-Dec. 31;
1997: Jan. 14/16-21/23, Jan. 31/Feb. 3, Feb. 14/17-Nov. 5/12;
1998: May 18/19-June 17/18, June 22/23-26/28, July 1/2-15/16, 22/23-29/30, Aug. 5-13, Sept. 1-3, 7-11, 18-21, 23, Oct. 16, Dec. 31;
1999: Jan. 5-15, 22-25, Apr. 13-Oct. 7, Oct. 22-Nov. 1.
Microfilm. Berkeley : Microfilmed by University of California Library Photographic Service, 2000. 2 microfilm reels ; 35 mm.
OCLC # = 46326390.
RECORD # = b1535930x.

MF.
Demain le Zaire [microform].
Kinshasa : Demain le Zaire,
Issues for July 6-Sept. 3, 1992 filmed with: Demain le Congo, Oct. 15, 1992 -Oct. 1996.
MF-12454 (1 reel) 1992: July 6-10, Aug. 12, Sept. 3.
Microfilm. Berkeley : Microfilmed by University of California Library Photographic Service, 2000. 1 microfilm reel ; 35 mm.
OCLC # = 46326388.
RECORD # = b1535216x.

MF.
La libre expression [microform].
Kinshasa : Kin-Medias sprl, [1994-
MF-12455 (1 reel) 1994: July 2-Aug. 5, Sept. 2-Oct. 7/14, Oct. 28/Nov. 3, Nov. 25/Dec. 1, Dec. 23/30;
1995: Feb. 4/6-Feb. 10/16, Feb. 24/Mar. 3, Mar. 24/30-Apr. 7/13, Apr. 21/27-May 19/25, June 9/15, June 29-Aug. 11/17, Aug. 25/31-Sept. 2/8, Sept. 15/21, Sept. 29/Oct. 5-Dec. 29/Jan. 4, 1996;
1996: Jan. 19/25-May 17/23, May 31/June 6-Dec. 27/Jan. 2, 1997.
Microfilm. Berkeley : Microfilmed by University of California Library Photographic Service, 2000. 1 microfilm reel ; 35 mm.
OCLC # = 46081734.
RECORD # = b15352195.

MF.
La societe [microform].
Kinshasa : La Societe,
MF-12456 (1 reel) 1994: Aug. 19/21-Aug. 30/Sept. 1, Sept. 17/21, Oct. 4/6;
1995: Sept. 7/10, Oct. 4/7-Dec. 15/18;
1996: Jan. 5/8, Feb. 28/Mar. 2-Apr. 3/6, Apr. 17/20-May 8/11, May 22/25-Oct. 30/Nov. 3, Nov. 13/16, Nov. 28/30-Dec. 5/8;
1997: Feb. 26/28-Mar. 5/8, Mar. 26/30, Apr. 9/13-Sept. 10/11, Sept. 20/23-Dec. 24/27;
1998: Dec. 31, 1997/Jan. 4-Feb. 20/23, Mar. 7/11-Apr. 17/23, May 8/13-June 16/18, June 26/29-July 22/25;
1999: Jan. 6/11, Jan. 21/24, Apr. 21/24-Sept. 25/29.
Microfilm. Berkeley : Microfilmed by University of California Library Photographic Service, 2000. 1 microfilm reel ; 35 mm.
OCLC # = 46081680.
RECORD # = b15352183.

Return to CAMP meeting summary page