October 30, 1998, 9 a.m. - 11 a.m.
Wieboldt Hall, Northwestern University, Chicago

[Approved May 1, 1999]

Present: Helene Baumann, Duke University; Marion Frank Wilson, Indiana University; Joe Lauer, Michigan State University; Afeworki Paulos, University of Iowa; David Westley, Boston University; Jill Coelho, Harvard University; Simon Bockie, University of California, Berkeley; Phyllis Bischof, University of California, Berkeley; David Easterbrook, Northwestern University; Al Kagan, University of Illinois; Karen Fung, Stanford University; Mette Shayne, Northwestern University; Ruby Bell-Gam, UCLA; Miki Goral, UCLA; Catherine W. Thuko, Library of Congress; Patricia Ogedengbe, Northwestern University; Greg Finnegan, Harvard University; Peter Malanchuk, University of Florida; Joe Caruso, Columbia University; Elisabeth Sinnott, New York University; Ken Lohrentz, University of Kansas; John Hanson, Indiana University; Alan Solomon, Yale University; Dave Tuffs, Michigan State University; Lauris Olson, University of Pennsylvania; Joanne Zellers, Library of Congress; Marlys Rudeen, CRL; Susan Rabe, CRL; Milton Wolf, CRL; Julianne Beall, Library of Congress; Katrien Polman, ASC, Leiden; Elli de Rijk, ASC, Leiden; Ruth Thomas, LC, Nairobi Office; Lourdes Vazquez, Rutgers University; Gretchen Walsh, Boston University; Lomona Petroff, Boston University.

 Karen Fung prepared the current agenda. Helene Baumann agreed to serve as chair of the meeting and called it to order. The membership welcomed Marlys Rudeen and were pleased to see her in good health.

Minutes of the Gainesville meeting were moved for adoption by Phyllis Bischof and seconded by Joe Caruso. The minutes were approved.

Old Business, Information Items

1. Mondlane Letters (See agenda for background.)

The CAMP positive copy of the Mondlane Letters will be given to Janet Mondlane at this meeting, and a new copy will be regenerated from the master negative held at CAMP.

2. Le Mouvement Geographique, Bruxelles, which includes Le Congo illustre

(See agenda for background.)

The ten microfilm reels currently held at UCLA will be sent to CAMP by Ruby Bell-Gam.

 3. Meyer Fortes Papers (See agenda for background.)

Lauris Olson (U. of Pennsylvania) questioned whether they could borrow or purchase microfilm of the Fortes papers once CAMP has filmed the collection. The response was affirmative. It was pointed out that the University of Cambridge holds the rights to the filming.

4. Professor Ray Kea's M.A. Thesis (See agenda for background.)

Joe Lauer recommended photocopying the thesis rather than microfilming it. Joanne Zellers asked about recommending individual items for purchase. Items up to $600 can be requested directly to CAMP. More costly items are sent to the Executive Board for approval.

CAMP Budget - Marlys Rudeen (Budget is attached.)

The current fund balance stands at $25, 298 (9/30/98). The CAMP membership currently has $33,000 in unallocated funds to spend. Most prior major microfilm projects have been completed. It was reported there are two new full CAMP members, Rutgers and UNC-Chapel Hill.

CAMP Brochure, French Version - Marlys Rudeen & Mette Shayne

The CAMP brochure in French was greeted with much satisfaction and special thanks to Mette Shayne and Marlys Rudeen. Joe Caruso said we now have an official CAMP document with which to speak with Francophone African cohorts.

Karis-Gerhart Collection - Marlys Rudeen

(See agenda for background.)

The extra film cost ($2,500.00) was approved by the CAMP membership. David Easterbrook moved for approval, and the motion was seconded by Al Kagan.

Liberian Newspapers - Joe Lauer and Marlys Rudeen

Marlys has two Liberian papers from Hoover Library (Stanford) to film, with additional fill-in issues from the Library of Congress. These papers were collated with a collection from Michigan State University. These Liberian papers are from the early 1990s. MSU and Stanford are still receiving current papers from Liberia. The papers are nearly complete. The Library of Congress has also been receiving Liberian papers from the U.S. embassy's political officer. The papers are the First National Poll and The News. The initial allocation of funds was to film 1990-1994, and this is nearly done. A motion by Joe Lauer to allocate up to $5,000 to film these newspapers 1994-1996 was seconded by Gretchen Walsh.

There were suggestions to inform the ASA membership of the general need to make available to CAMP both older and recent back runs of African newspapers for microfilming. Details on how to accomplish this were left to the wisdom of the Executive Committee.

Senegal Archives Filming Project Report - Joe Caruso

The Senegalese Court Records from the 1890s to the 1950s are held in the Senegalese National Archives. Part I of the project has been completed. An October communique from the archivist suggests sending the master negative to the U.S. so that CAMP can create a negative master and positive copy for CAMP. Caruso said they should do the duplication in Senegal, but they seem reluctant to complete the project there, sensing they can't get good results. We will pay for shipping costs and make a positive and negative copy here for CAMP, then send the negative copy back to Senegal. If we completed Part II of the project, there would be 208 reels total. The total cost would be $70,000, which is $30,000 less than what a commercial vendor would have charged. We have built a solid relationship with Senegalese colleagues, and they have come a long way toward self-sufficiency.

Al Kagan suggested that the archivist communicate with the IFLA representative in Dakar, Henri Sene, for training assistance. Peter Malanchuk suggested the University of Florida might be able to send a trained archivist to assist with staff training for a week in Dakar, thereby ensuring that the Senegalese can make a positive master copy themselves. Concern was expressed whether there would be sufficient funds to finish the project in 1998-1999. Preservation Resources has raised its duplication costs, so that the cost figure of $6,000 might be closer to $8,000.

Phyllis Bischof moved to approve a $2,000 increase in the budget for overage, if needed, to finish the project. Al Kagan seconded the motion, which was then amended to spend out the Title VI fund allocation first, then if this is insufficient, $2,000 will be used as a contingency fund. The motion carried.

Skweyiya Commission Transcripts on Corruption in Bophthutswana - John Seiler & Karen Fung

After a brief discussion, the CAMP membership agreed not to pursue this proposal. Most members felt the cost was too expensive, and David Easterbrook, Ruby Bell-Gam, and Al Kagan expressed concerns over the materials' ownership. Kagan suggested that John Seiler offer the collection to the South African Archives. Joe Lauer moved to drop the pursuit of this collection, seconded by Lauris Olson. The motion passed unanimously. Ruby Bell-Gam and Al Kagan asked Marlys Rudeen to notify the South African Archives that Seiler has knowledge of the whereabouts of this collection within South Africa.

Steyn Commission - Marlys Rudeen

Rudeen reported that these materials filmed at Yale would be coming to CAMP.

Title VI African Dissertations Project - Gretchen Walsh

Walsh reported an updated status report would be issued upon her return from this meeting after all the Title VI reports were collated, synthesized, and presented in a report to the Title VI Center Directors. CAMP members will receive a copy. The project is moving slowly since difficult issues need to be resolved regarding copyright, intellectual property rights, and who has the right to sell and distribute. She stressed the project is a partnership and is institutionally based. The African scholars and universities will receive visibility and monetary benefits in exchange for the materials' becoming accessible in the U.S. The trade-off is receiving mixed reactions from the African institutions.

Liz Levey and the DATAD project report is moving deliberately and looms as an important development in the resolution process of gaining access to the dissertations. It is premature to discuss the revenue breakdown support for 1998-99 for the dissertation projects as Title VI libraries are negotiating with African counterparts to determine which programs will enter into dissertation acquisition agreements. We also need to discuss cooperative possibilities in the next round. A considerable amount of positive exchange and cooperative information sharing and material institutional support among the Title VI Centers was experienced.

New Business

1. CRL Foreign Gazettes

Barbara Turfan (SOAS), a CAMP member, wrote a letter to CAMP stating the Mombasa Times has large runs in the MacMillan Public Library in Nairobi and at the library of the East African Standard. Ruth Thomas will explore the situation in Nairobi for CAMP. The title appears not to be held in the U.S. Karen Fung suggested we check the microfilm holdings within the Syracuse University project. David Easterbrook was willing to check CRL/CAMP, Northwestern, and the Syracuse project holdings. If it is not within the U.S., CAMP will propose a film project. The materials are from the 1950s-1960s, including one page in Swahili. The membership agreed to pursue this proposal, as David Easterbrook mentioned that we should be sensitive to new member suggestions and inquiries. The finances for the project will receive future consideration.

2. CRL Foreign Gazettes Task Force

Ruby Bel-Gam's report on the July 1998 meeting of the Task Force is on the CAMP web site, http://www.crl.edu/areastudies/CAMP/news/fog798.htm. (See agenda for background.) Afeworki Paulos (U. of Iowa) volunteered to serve as the representative for the CRL area programs at future Task Force meetings. CAMP was chosen by CRL due to its longstanding and fine past performance.

3. NEH-CIC Microfilming Project

David Easterbrook reported this project will focus on newspaper preservation. There is a list of 55 proposed titles, which is being scaled down. The membership was asked for $1,000 for 1998-99. Lauer provided the second, and the motion carried. Once materials are filmed, they will be available at CAMP and Northwestern.

4. Malawi Newspapers

According to Ruth Thomas, LC proposes that CAMP film nine Malawi newspapers (eight weeklies and one daily). These are current papers. Rudeen asked Thomas to provide an average number of pages per issue per newspaper. Gretchen Walsh moved to provide up to $5,000 for the year to film these papers. Kagan provided a second, and the motion passed.

5. Area Studies Council (CRL) Meeting

David Easterbrook reported on three areas of discussion. The Foreign Gazettes project (discussed previously), CLR/Mellon workshop for Lusophone archivists in Brazil, included 20 librarians from Lusophone Africa, and we sent CAMP/ALC brochures to that meeting. There is an Area Studies Council newspaper microfilm project which has solicited the idea of developing a thematic vision at CRL for the project. CAMP members suggested a focus on political party newspapers, ethnic newspapers, and newspapers of national record for each area.

6. CAMP Purchase Recommendation Form

Karen Fung, who developed the form, suggested it be added to the CAMP web site. Copy the form from the site, place information on it and send it to CAMP, or e-mail the information needed on the form to CRL/CAMP. CAMP promises to work toward making the site interactive and operational.

7. Donated Memberships

A donated membership is $5.00. Once a donated membership is established for an African institution, CAMP requires notice of where to send information. Walsh suggested a CAMP membership could become part of an institutional relationship or linkage.

8. Future Agenda Items

Alan Solomon (Yale University): The role of the CAMP organization in preservation and the refreshment of available Internet information.

9. By-Laws Discussion

Ruby Bell-Gam led a review of the CAMP by-laws. Discussion centered around the 1991 addition that names the past chair to the executive committee. CAMP should not be left with a problem when a chair cannot perform his/her duties. There should be a provision for a vice-chair or someone in the executive committee to perform that role in the chair's absence. A proposal was made to have the vice-chair/chair-elect serve two years and then assume the office of chair. There is then a five-year commitment and the level of continuity is increased. Election of the chair is placed before the membership, not the executive committee. The membership is voting on the member-at-large and secretary as well.

Joe Lauer is not in favor of a five-year term, but is in favor of a direct election of the chair by the membership. Other points of discussion included Joanne Zellers' belief that at-large officers on the executive board should be open to faculty besides the designated institutional representatives or CAMP institutions since it would promote good will and understanding among the ASA organization. Ruby Bell-Gam said a faculty member does not have to be a member of a CAMP institution. Also incorporated into the change were two non-librarian faculty representatives who can serve on the CAMP executive.

Joanne Zellers moved to end discussion, and Walsh provided a second. The motion passed for a mail ballot for sections 2, 4, and the Appendix. Section 3 would be continued and would be discussed in the executive committee. The section proposing a two-year term for the chair and a two-year vice-chairmanship was deferred to the spring 1999 meeting in Washington, D.C., with further adaptations or edits left to the executive committee. Appreciation was given to faculty representative Dr. John Hanson (Indiana U.), who attended. The meeting adjourned at 11:40 a.m.

MF Neg. MF
LES ECHOS
Bamako, Mali : Impr. EDIM,
MF-11173 CAMP (space for 5 reels) no. 391- (Jan. 6, 1996- )
Current order: 1997
ODATE: 02-24-98 RDATE: 05-31-98
Spent: $139.38
1 reel.
RECORD # = b1451591x

THE EYE.
Monrovia, Liberia : Visual Professional Associate,
[Apr. 30, 1991-July 31, 1995] (v. 1, no. 1-v. 5, no. 12).
ODATE = 02-24-98. RDATE = 10-19-98.
Est. price = $660.00. (Invoice not received yet.)
4 reels.
RECORD # = b14850631.
MF Neg. MF.

L'INDEPENDANT [MICROFORM].
Conakry : L'Independant,
Current order:
MF-11516 (1 reel) v. 4, no. 136-v. 5, no. 206 (Aug. 24, 1995-Dec. 26, 1996); LACKS: v. 4, no. 153, 173; v. 5, no. 179, 182, 191-192, 204.
ODATE = 03-16-98. RDATE = 05-29-98.
Spent: $253.63
1 reel.
38944022.
RECORD # = b14832380.

JUSTICE INDIGENE, 1838-1954.
Dakar : Archives du Senegal, 1997-
1-77, 79-110, 112-116, 118-146.
Arch. neg. created by Natl. Archives of Senegal. CAMP will produce a dupl. neg. and a pos. copy and then return the arch. neg. to Senegal. CAMP cannot sell copies without permission from Archives du Senegal.
ODATE = 01-15-98. RDATE = 05-11-98.
Spent: $5,727.04 pr. neg. & pos. (For full accounting of project costs, see spreadsheet.)
RECORD # = b14835101.

MALAWIAN MISCELLANEOUS NEWSPAPERS.
21 titles.
ODATE = 02-26-98. RDATE = 05-29-98.
Spent: $189.15
1 reel.
RECORD # = b14851738.

MF Neg. MF.
LE REPUBLICAIN [MICROFORM].
Bamako, Mali : Imp. EDIM-SA,
Current order:
MF-11513 CAMP (1 reel) no. 225-277 (Jan.-Dec. 1997)
ODATE = 02-24-98. RDATE = 05-29-98.
Spent: $132.87
1 reel.
33975814.
RECORD # = b14446789.

MF Neg. MF.
THE WEEKLY CHRONICLE [MICROFORM].
Lilongwe, Malawi : The Chronicle Newspapers Ltd., 1994-
MF-11586 CAMP (1 reel) 1994: July 25/31, Sept. 19/25;
1995: Feb. 15 (suppl. only), Feb. 20/26-Mar. 6/12, Mar. 20/26-Apr. 17/23, May 1/7-July 10/16, July 24/30-Dec.;
1996: Jan.-July 22/28.
Neg. MF-at lab.
ODATE = 02-26-98. RDATE = 05-29-98.
Spent: $251.33
1 reel.
39775690.
RECORD # = b1485174x.

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