The meeting was chaired by Joanne Zellers in the absence of the chairman, Dan Britz.

Attendees: Helene Baumann (Duke University), Julianne Beal (Library of Congress), Ruby Bell-Gam (UCLA), Phyllis Bischof (University of California at Berkeley), Joseph Caruso (Columbia University), Jill Coehlo (Harvard University), Moore Crossey (Yale University), Gregory Finnegan (Harvard University), Karen Fung (Stanford University), Miki Goral (UCLA), Beverly Gray (Library of Congress), Dennis Hyde (University of Pennsylvania), Al Kagan (University of Illinois Champaign-Urbana), Deborah LaFond (SUNY-Albany), Louise Leonard (University of Florida), Peter Malanchuk (University of Florida), Pamphil Mwaimu (University of Dar es Salaam), Loumona Petroff (Boston University), Elizabeth Plantz (Northwestern University), Marlys Rudeen (Center for Research Libraries), Mette Shayne (Northwestern University), Elisabeth Sinnott (New York University), Andrea Stamm (Northwestern University), David Tuffs (Michigan State University), Gretchen Walsh (Boston University), David Westley (Boston University), Joanne Zellers (Library of Congress).

Guests: David Hogarth (Hogarth Representation), Chris Bowers (Norman Ross Publishers).

1. Minutes

The minutes were distributed from the November 1997 CAMP meeting held in Columbus, Ohio. The minutes were approved by the membership.

2. CAMP Budget Review - Marlys Rudeen (CRL-CAMP)

Marlys Rudeen provided an extended review of the CAMP budget. The available fund balance as of February 1998 was $8,650.46. Related budget concerns, information, and adjustments included the following. The Northwestern and Michigan State microforms projects budgeted at $2,300 will be released to the general CAMP budget during FY 1998, since filming for both projects has been completed.

In the next fiscal year, 1998-1999, $21,000 will be added to the budget in October 1998. With the availability of $14,950 currently in the budget, the new budget for FY 1998-99 will be $35,000. The general CRL contribution of $4,000 will be made in April 1998.

In related comments, Marlys corresponded several times with the publishers of Drum to acquire a copy of the East African edition. She has yet to receive a response. Joanne Zellers said that any microfilm project proposals from the membership should be sent to the CAMP chair.

3. Title VI - Senegal Project Report and Foreign Dissertation Project - Caruso, Bischof, Walsh

Marlys Rudeen provided a budget breakdown relating to the Title VI Cooperative Project, Africa Pilot Project, of filming Justice Indigene, 1838-1854, the court records in the Senegalese Archives. The project has expended $43,959 as microfilm cost (four payments made, 8/1996 - 12/1997). Through March 1998, expenses for the project totaled $47,234.33. The Title VI Centers provided $58,650 ($19,550 per year for FY 1995, FY 1996, and FY 1997).

According to Joe Caruso, the costs of making a duplicate negative and positive copy and shipping the negative to Senegal will cost $6,300, leaving a fund balance of $5,115.65. Caruso received 140 reels of negative film in November 1997, essentially completing the first phase of this cooperative microfilm project. There have been some complications in that the negative master was sent from Senegal to CAMP, but the Senegalese Archives ordered the film from France at a slightly higher cost than if purchased in the U.S.

Once this phase is completed, the question becomes whether to continue the project in a second phase, add a second project (foreign dissertations) and divide the resources between the two programs, or move toward full support of the foreign dissertation program. Gretchen Walsh reported that most Title VI Centers have decided to split their Title VI library cooperative funds between the Senegal Archives Program and the filming of foreign dissertations. Walsh stated the new project has flexibility built in, since monies can be sent to CRL/CAMP and be used to pay various African institutions for dissertations as they agree to the program. She suggested searching for additional funding for the Senegal Project outside of the Title VI fund base. She stated the Senegal Project has been a deliberate process but a successful one and advocated a continuation since CAMP and its membership, with Joe Caruso's leadership, had established a presence in Senegal.

Marlys Rudeen stated $8,700 had been budgeted for FY 1998-1999 for the Senegal Program. Walsh noted that division of funds pledged by the Title VI institutions was roughly divided in half between the two projects. There is a serious effort being made to identify foreign dissertations to be purchased, and Indiana University was noted as purchasing a substantial number of Cameroonian dissertations. A number of U.S. Title VI African Centers and their libraries had queried partner African university libraries regarding the possibility of filming African dissertations held within their collections.

Joe Lauer's report of a DATAD Project meeting held in Nairobi, Kenya, in January 1998 was reviewed. This was essentially, a planning meeting organized by Liz Levey and African university administrators/librarians to establish a database of African dissertations with citations and abstracts. The issue of document delivery for these resources was not resolved. There were a number of issues of concern relating to the completed African dissertations, including copyright, ownership, intellectual property, perception of foreign scholars' exploiting African research, and questions of who has the legal authorization to distribute these works. Levy is working with the Association of African Universities (AAU) to build institutional linkages and relationships. CAMP could in concept become a repository within the U.S. of a supplied duplicate copy.

Further discussions ensued among the membership, and Marlys Rudeen suggested that a ballot among the CAMP membership could be distributed asking whether or not CAMP funds could be used to supplement Title VI institution monies to purchase such dissertations from African institutions.

David Hogarth offered to provide his customers with copies of Nigerian history theses with limited copying possibilities.

4. Skweyiya Commission Transcripts - Moore Crossey (Yale)

Crossey received an e-mail communique from Professor John Seiler, an American political scientist who resides in Johannesburg, inquiring as to whether CAMP would be interested in the proceedings of a commission in Bophuthatswana Northwest Province that dealt with corruption in the Homelands. Crossey recounted the documents were in "stiffies" format, and other parts need to be retranscribed from tapes.

Crossey suggested Yale could pay most of the cost, $3,400 plus shipping. There are two parts of the commission transcripts, some 1,000 papers, in CD-ROM format and 4,000 pages on three-inch disks. Seiler would like a finder's fee of $400 and $1,000 for a modest set of annotations and a table of contents. Crossey is querying Professor Gail Gerhart to check on the validity of this proposal. Walsh moved to postpone action until the collection's ownership is established. Kagan asked if it is available as government documents, or were these unique copies of materials? Crossey stated they were completed for a law firm engaged in a trial defense. Kagan moved to defer until the October 1998 meeting with Caruso providing a second. The motion carried, and the issue was deferred until the fall meeting.

5. CAMP Brochure (French) - Phyllis Bischof asked when the CAMP brochure in French will be completed, urging its completion. Mette Shayne volunteered to review and update the brochure and add web site URLs.

6. Eritrean Research and Documentation Center - Joe Caruso

Tom Weissinger (Cornell) faxed a letter to Joe Caruso concerning the status of the Eritrean Research and Documentation Center in Asmara. The director is assembling their collection of books, documents, reports, etc. to film with a newly purchased 16mm camera. However, it lacks a processor to film large scale newspapers. They also need acid-free boxes and developer. They are seeking assistance from CAMP. Bischof suggested they approach French manufacturers for funding to buy a large camera and film supplies. Walsh suggested their needs be made known via ASA News, as academics and scholars interested in Eritrea might be persuaded to become involved in supporting such a project. Ruby Bell-Gam said CAMP should explain its limitations in assisting with such a project.

Interested academics were named, such as Dr. Harold Marcus (MSU) and Dr. Charles Stewart (University of Illinois, Champaign-Urbana), to be made aware of the Eritreans' plight, and possibly UMI. Coehlo stated their difficulties should be outlined and characterized more formally to potentially interested groups. Norman Ross was interested in duplicating the master if a camera became available.

In a related issue, Zellers and Gray suggested donated memberships for foreign libraries to have them become full CAMP members. Gray also suggested using Joe Caruso's letter as a basis of a form letter to dramatize the issue. Shayne suggested ascertaining from the documentation center what films they have for possible purchase.

7. Status of Cooperative Studies Council - Bischof

A meeting of this group is to be held April 15, 1998, and David Easterbrook was designated to attend on behalf of CAMP. Jill Coehlo was willing to attend as a substitute if Easterbrook is unable to attend.

8. CAMP By-Laws

Al Kagan moved to add a vice-chair/chair-elect to the CAMP officers core and review the current by-laws. The motion was seconded, and a by-law committee, including Ruby Bell-Gam, Gretchen Walsh and Helene Baumann, was formed to review this proposal and the current CAMP by-laws. A nominations committee including Phyllis Bischof and Karen Fung will seek candidates for two vacant library positions, and one vacant faculty representative position.

9. SWAPO Documents, Peter Katjivivi, Nambia Materials - Crossey

Crossey asked that SWAPO materials held at Yale and the Baessler Archive in Dubuque, Iowa (in a Lutheran seminary) be filmed. There are two boxes of conference papers and four boxes of SWAPO documents, circular letters, and typescripts of letters and some originals. Crossey believed they are the best of this type of material available to be filmed.

Yale's Manuscript and Archives Division would like CAMP to film these materials. The originals would be returned to Nambia. Yale's materials would be six boxes to film, possibly yielding seven reels of film with three additional reels from the conference materials. Kagan moved to film the materials, Walsh seconded, and the motion carried. Yale and CRL will coordinate the project's completion and return of materials to Windhoek, Namibia.

10. Yale Materials to CRL

The Dunbar Moodie materials on South African mine workers will be transferred to CAMP (one box). Materials from Conakry, Guinea, including prefecture archives, agricultural documents from district officers, and materials from the National Archives, which are mostly photocopies that have been filmed, will be sent to CAMP.

11. Other Business

Ruby Bell-Gam suggested that any single issues of Rwandan newspapers be sent to Ruth Thomas, LC Nairobi, as important documentation of recently transpired events, and Bischof agreed.

Bell-Gam announced UCLA has acquired an important extensive and detailed serial and anthropological research collection with materials from various countries in eastern, southern, and western Africa from the White Fathers in Rome. The materials date from 1900 to 1956. They also acquired a Sudan linguistics collection from Roland Stevenson, covering his entire career, including cross-cultural linguistic data (Niger-Benue and Niger-Kordofanian groups).

The meeting adjourned at 11:45 a.m.

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• International Symposium on Sierra Leone (May 19-21, 1987 : Brookfields, Freetown, Sierra Leone).
  BICENTENARY OF THE FOUNDING OF THE COLONY OF SIERRA LEONE, 1787-1987. Freetown, Sierra Leone.
  1 reel
  $124.37
  RECORD # = b14832392.
  ODATE = 01-02-98. RDATE = 02-23-98.
  MF Neg. MF.
  
• FAMILY MIRROR [MICROFORM].
  Dar es Salaam : General Publications Ltd.,
  MF-11299 CAMP (1 reel) 1996: Jan.-Apr., July 15, Aug. 15-Oct. 1.
  Neg. MF-at lab.
  $86.84
  37823594.
  RECORD # = b1477852x.
  ODATE = 10-02-97. RDATE = 01-26-98.
  
• L'INDEPENDANT.
  Conakry, Guinea.
  Nov. 1-Dec. 1, 1992; Dec. 1994-June 1995 (nos. 10-11; 98-128).
  $177.63
  RECORD # = b14832380.
  ODATE = 01-02-98. RDATE = 02-23-98.

Return to the CAMP meeting summary page