Present: Helene Baumann (Duke University), chair; Lauris Olson (University of Pennsylvania), secretary; Ruby Bell-Gam (University of California, Los Angeles), ALC; Phyllis Bischof (University of California, Berkeley), at large; James Simon (Center for Research Libraries), ex officio; Joanne Zellers (Library of Congress), ex officio. Jill Coelho (Harvard University), Marion Frank-Wilson (Indiana University), Karen Fung (Stanford University), Al Kagan (University of Illinois), Joe Lauer (Michigan State University), Peter Malanchuk (University of Florida), Elisabeth Sinnott (New York University), Gretchen Walsh (Boston University), Dorothy C Woodson (Yale University), members. Dorothy Ansart (Indiana University), Simon Bockie (University of California, Berkeley), James Gentner (Library of Congress), Miki Goral (University of California, Los Angeles), Patricia Kuntz (Indiana University), Ken Lohrentz (University of Kansas), Loumana Petroff (Boston University), Ruth Thomas (Library of Congress, Nairobi Field Office), David Westley (Boston University), observers. Bill Pidduck (Adam Matthew Publications), invited guest.

The meeting was called to order at 10:20 AM by the Chair.

1. Introductions: CAMP Executive, CAMP Member representatives, Guests.

2. Announcements (including brief member news); Additions to the Agenda.

Pidduck's presentation will be moved forward to beginning of New Business. Bischof will discuss filming three Congolese newspapers. Microform set analytics cataloging will be discussed if time permits.

3. Approval of the November 11, 1999, Philadelphia, Minutes (distributed via e-mail).

The Chair led attendees in thanking Malanchuk for providing the minutes. Malanchuk will make spelling corrections. Lauer moved to approve the minutes with corrections; seconded by Walsh. Motion passed unanimously.

4. Nominating Committee and Call for Nominations for Fall 2000 Elections.

The Chair introduced Bischof and Olson as the nominating committee for Fall 2000 elections. Positions to be filled are Chair-Elect, Chair, and Faculty Representative. David Easterbrook has offered to assume Chair for next two years, to provide a stable transition into the new Bylaws. Lauer requested that Easterbrook be treated as a candidate for the Chair, to conform to the bylaws on elections. Olson asked for suggestions for Faculty Representative candidates, especially for those with potential projects.

REPORTS

5. CRL Report, including CAMP Budget.

Simon reviewed the CAMP budget. FY 1999 report had been presented at the Fall 1999 meeting. FY 1999 ending fund balance / FY 2000 beginning fund balance was $32,935; Grant income, i.e, Title VI contributions to the Senegal project, and grant expenses are not included in totals. Total revenues to date are $21,887. Total acquisitions to date are $16,154. Ending fund balance to date is $32,526. leaving $4,656 in available funds. Simon noted that this small amount will be augmented by CRL's $4,000 contribution in the third quarter and by membership dues to be paid at the upcoming fiscal year transition. Simon estimated that approximately $25,000 should be available for approving new projects.

Simon reported that the Senegal project has seen little expenditure activity beyond a lingering shipping charge. $1,910 remain unallocated.

Simon presented the CAMP commitment list, with $10,952 committed. Many small charges have been committed for individual newspaper projects. Paris Evangelical Missionary Society Archives acquisition is a three-year committment, with the first year's payment completed.

At Lohrentz's request, Simon distributed by e-mail on 27 March 2000 the list of titles received by CAMP. Simon highlighted the multi-year acquisition, to be completed soon, of SWAPO documents of Peter Katjavivi, consisting of personal correspondence and other materials from the SWAPO press secretary. The Malawi newspapers project comprises the bulk of CAMP's open orders, with $6,000 approved in Fall 1999: only single issues remain to be filmed. No questions were addressed to Simon.

6. CIC-NEH Report.

The Chair introduced David Easterbrook's report on the Committee on Institutional Cooperation-National Endowment for the Humanities preservation grant. Simon summarized the report. Five newspapers were filmed, delivered to CRL, and invoiced, with $3,349 in expenses greater than the $2,500 approved, but consensus at a previous meeting had been to film all material so CRL proceeded.

CIC hopes to receive a sixth consecutive NEH preservation microfilming grant for 2000-2002, with funds designated for additional African newspapers held by Northwestern University.

7. ASA Papers Update.

The Chair summarized David Easterbrook's report. Easterbrook communicated with Loree Jones, ASA Executive, on 3 April 2000. The 1998 and 1999 ASA meeting papers will be microfilmed as one set. ASA will send all papers on hand. Discussion focussed upon the survival and availability of ASA meeting papers that had been distributed in Adobe Acrobat PDF format on CD-ROM. Walsh noted that CD-ROM distribution was an experiment, and that ASA had microfilmed the meeting papers in the past. Consensus was for Easterbrook to ask ASA two questions - (1) Are paper copies of the 1996 and 1997 ASA meeting papers extant? (2) Will ASA microfilm these meeting papers from CD-ROM if necessary? - and to remind ASA that CD-ROMs are not preservation media. Kagan cautioned that Easterbrook should not ask for ASA to permit CAMP microfilming; rather, ASA should be advised of their responsibility, with the CAMP microfilming alternative to be raised only if necessary.

8. Title VI Projects.

Walsh reported that, with the Title VI grant cycle rolling over, there is no Title VI activity pertinent to CAMP.

9. Senegal Project Update.

Simon presented Joe Caruso's report. Caruso was not able to travel to Senegal in March 2000. A new project microfilming colonial court records held in Saint Louis, is still under discussion. Following an upcoming trip to Senegal in May 2000, Caruso hopes to submit a proposal for e-mail balloting in June or July, certainly before the Fall 2000 meeting. Caruso urges members to continue committing Title VI funds to the archives project.

Simon will invoice Title VI Centers which had committed to the Senegal Project in the past. The last invoicing round was in January 1999.

10. Portuguese Language CAMP Brochure.

Bell-Gam reviewed the brochure's development. Kathleen Sheldon was asked to create a draft. Edward Alpers (UCLA History faculty) recommended a lusophone graduate student. Bell-Gam hopes to have the brochure completed before the Fall 2000 meeting. Coelho volunteered her spouse to review the brochure, Olson suggested showing it to LAMP, and Gentner suggested showing it to the LC Rio field office.

OLD BUSINESS

11. Al Ahram.

The Chair reviewed the situation: CAMP would pay $4,000 if MEMP would pay the remainder. Simon contacted MEMP, who showed little interest, citing several holding libraries together constituting a complete run: Harvard, LC, and NYU which will loan. Simon did not think that MEMP was concerned about the acquisition cost. MEMP asked CAMP to offer a formal bid, so they could respond. Discussion followed on LC lending practices. Gentner said that LC films Al Ahram because the commercial version is substandard, but does not sell its version. Zellers described LC policy: if LC films an item, they will lend it; if LC buys an item, they will not lend it; LC Newspapers seems to have their own policy, which may affect Al Ahram. Zellers said that Al Ahram is held by LC's Near East Section, and offered to ask them or LC Interlibrary Loan these questions, with responses forwarded to Greg Finnegan's e-mail list: (1) What are LC's holdings? (2) What among LC's holdings may be loaned? (3) How much may be on loan at one time? To Zeller's question about CAMP's interest in Al Ahram, Lauer responded that CAMP collects North African materials where relevant. Simon said that Al Ahram has been included in the Union List of African Newspapers title list.

12. Somali Newspapers, Part 2.

Simon said that purchase of Somalia Newspapers, Part 2 has been approved and, if Somalia Reports, Parts 2-3 are not held by CAMP, he will distribute an e-mail ballot to approve purchase of these from LC Photoduplication. Gentner warned that LC Photoduplication has a broken fiche duplicator and noted that LC Photoduplication will return orders if they lack the master negative. However, this policy should not affect the Somalia materials.

13. Liberian Newspapers.

Lauer asked if CAMP will continue this project. Simon said that CRL has filmed 1994, 1995, and some 1996 issues and hope to continue with 1995 and 1996. Previously filmed titles are The Eye, First National Poll, Human Rights Review, The Inquirer, Monrovia Daily Times, New Democrat Weekly, and The News. Five new titles have been put forward by Michigan State. Projected cost would be $1,300 and the project currently has a balance of approximately $4,000. Lauer and Simon sought approval to continue with the project.

Zellers related that LC received a recent shipment of current Liberian newspapers from a longterm Liberian resident. Lauer will defer on sending Michigan State's holding to CRL until Zellers can inventory the gift.

Discussion on sending notice to ASA News looking for missing issues. Zellers noted that the last time LC received a shipment of Liberian newspapers was under similar circumstances. The Chair decided to postpone the notice, pending the collation by Zellers and Lauer.

14. Area Microform Projects Proposal Form.

Simon reported that the web form is active. The form is at the URL: http://www.crl.edu/areastudies/amppropform.htm

NEW BUSINESS

15. Vendor Presentation: Bill Pidduck of Adam Matthew.

The microform company was founded ten years ago, focussing on manuscripts and rare materials. Pidduck described their detailed bibliographic guides and their goal of providing analytic bibliographic records at no charge. Adam Matthew may be contacted through Pidduck, its mailing list, and its web site, URL: http://www.adam-matthew-publications.co.uk/ which provides detailed descriptions of titles and MARC records. Adam Matthew sells individual reels from sets.

Replying to Fung's question, Pidduck described the Church Missionary Society Archive set. Both University of Birmingham and CMS asked Adam Matthew to microfilm the entire archive. This set differs from the CRL set through a slight reorganization, some additional sections, and later material. The Chair asked Pidduck to provide Simon with more detailed information.

Zellers asked if Adam Matthew was looking at microfilming projects outside the UK. Pidduck replied that they were looking but had made no decisions.

16. Timbuktu MSS Digitization Project.

The Chair presented David Easterbrook's proposal dealing with a collection of 206 19th-century Arabic manuscripts on slavery loaned to John Hunwick (Northwestern University) by Abdel Kadu Haidara, director of Bibliotheque Commerative Mama Haidara (Timbuktu) for conservation, digitization, and presentation through the WWW. Simon added that some manuscripts were too faded to microfilm. The Chair said that the proposal seeks complete funding - $5,715 - from CAMP. Walsh noted that this would be a suitable project for Title VI funding, both for its technology and the shifted focus from Senegal. Woodson added that Yale sought a project outside Senegal; Walsh said that Yale had already done a Mali project. Lauer expressed concern over future web access to the collection if it were to return to Mali. The proposal indicates web access would be hosted by CRL. Olson asked if CAMP could request permission to microfilm in exchange for full funding: the Chair replied that the proposal did not allow microfilming. Bell-Gam and Bischof noted that the Title VI Center directors have wanted a project like this, both topically interesting and suitably scaled to serve as prototype. Kagan did not want CAMP to fund any project that lacked a strong preservation component; he did not consider digitization as preservation. Olson wondered if, therefore, CAMP should be doing any non-microfilming projects. Bischof noted that document deacification and encapsulation are included in the proposal.

Simon said the proposal assumes that CAMP and CRL have the capability to do extensive digital work and web presentation, when CRL's digital and web-based efforts are still in development. He said, however, that CRL leadership is enthusiastic about the project. Furthermore, the proposal does not cover technical issues about presentation, maintenance, and digital archiving. In particular, CRL wanted to know if Northwestern intended to host the project's web site. Simon cautioned that these unknowns may make the project's cost much higher than proposed, and he advised that CAMP request more details.

Coelho asked if some parts of the collection could be photographed, microfilmed or otherwise enhanced separately from the entire collection, to minimize cost and to accommodate different preservation needs. Walsh noted that, as a small collection with current interest, and important faculty and institutional backing, this project is a wonderful starting-point for experimentation. Several participants admitted that they were not conversant in archival digitization, digital formats, and digital forms of preservation.

Lauer moved to approve this project in principle; Walsh seconded. The motion passed unanimously with the understanding that, subsequent to Title VI approval, preservation issues would be negotiated.

17. Abantu-Batho (The People), Weekly, 1912-1931, South Africa.

The Chair described a request for assistance from Chris Lowe, an independent scholar in Oregon very active in H-AFRICA, through Kathryn Green to inventory and microfilm this newspaper. Lowe thinks that more issues are extant beyond the last two years microfilmed by the South African Library and held by CAMP. Fung reviewed her recent e-mail saying that University of Connecticut's ANC filming project may include issues, and that Killie Campbell Africana Library in Durban, and Pitts Theology Library at Emory University have issues. Walsh proposed that the Chair ask Green to advise Lowe to solicit additional holdings information through H-AFRICA. Walsh volunteered to receive and consolidate responses from H-AFRICA. The Chair agreed to contact Kathryn Green.

18. Mail and Guardian, Johannesburg, South Africa.

The Chair noted that CAMP holds through 1989 and that Norman Ross has 1990-1998, 18 reels, $1530, with ongoing microfilming. Kagan moved to complete the backfile and begin a subscription; Malanchuk seconded. Motion passed unanimously.

19. Newspapers from the South African Library, Cape Town.

The Chair described Norman Ross's large collection, 250 titles, 1824-present. Lauer noted that CAMP already has extensive South African holdings. Woodson said that Yale will be filling gaps from this set, therefore titles should be available through Yale. Malanchuk proposed tabling discussion until Woodson can summarize Yale's activities. Consensus to table was unanimous.

20. Lesotho Newspapers.

Simon reported on letter received by CRL from David Ambrose, National University of Lesotho describing current newspapers. CAMP has very few titles listed. Fung suggested that Northwestern probably has all of these. Malanchuk proposed forwarding the letter to David Easterbrook at Northwestern, and Kagan proposed that Woodson check Yale holdings. Thomas commented that LC Nairobi is filming materials from David Ambrose. Simon gave copies of the title list to Woodson and Thomas and will send a copy to Easterbrook. The Chair tabled discussion until Woodson and Easterbrook report back.

21. Congolese Newspapers.

Bischof proposed collating and microfilming three packets of Congo/Kinshasa newspapers, La Societe, Demain le Congo, and Le Compatriote for 1994 and 1995, seemingly complete and reportedly ceased publication, held at Berkeley and possibly also at Northwestern. Simon asked Bischof to send the Berkeley holdings to CRL; he will collate with Northwestern. Thomas suggested that embassy acquisitions may fill gaps, so she will send to Bischof what LC Nairobi can obtain. Bischof decided to delay sending Berkeley holdings to CRL pending Thomas's shipment. Bell-Gam proposed spending up to $1,000 in support of collating and microfilming these newspapers; Simon seconded. Motion passed unanimously.

22. CAMP Collections Policy.

The Chair opened discussion with several questions: Do we really want to spend money on previously published microform sets, if no original projects are proposed? Do we need a small group to set collection development policy? Lauer pointed out that the CAMP Executive Committee should be the policy-setting group, and that saving funds for important acquisitions is wise.

Malanchuk asked if increasing funds for cataloging would accelerate CRL's cataloging flow for CAMP materials. Simon described CAMP's current cataloging activity: CAMP pays for most of a half-time cataloging position; although CAMP budgets up to $8,000 for cataloging, that level is rarely reached - $2,600 in FY 1999, $5,000 in FY 2000 - and varies with specific projects. Simon advised that an informal expression of CAMP's intent to increase cataloging activity coupled with recommendations for specific microform sets to be cataloged should get CRL to spend up to budgeted levels. Bell-Gam and Olson asked that CRL focus on providing analytic bibliographic records for titles within microform sets. Simon replied that this is certainly good policy, that the SWAPO serial titles are being analyzed (as an example), and that the decision to provide analytics is made by him with the CRL cataloging staff but that CAMP's guidance in identifying sets to be analyzed would be welcomed. Kagan requested a list of titles in the CAMP cataloging backlog so that CAMP could make an attempt to prioritize cataloging activity.

Lauer questioned whether CAMP should give priority to cataloging microform sets with guides to the detriment of CRL's uncataloged dissertation backlog (described anecdotally by Simon as 750,000 titles) or to recently-received dissertations. Goral offered that users would benefit from rudimentary author/title access to dissertations. Simon said that CRL acknowledges the enormity of the backlog problem and is considering access strategies. Bell-Gam described Marlys Rudeen's past explanation that the dissertation cataloging backlog derived partially from acquisition through deposit, in which no purchase order record appears in the CRL catalog to initiate the cataloging process; she suggested that CAMP ask CRL to review its procedures so that current receipts through deposit will receive minimal cataloging and that similar efforts be extended to the backlog.

Simon proposed that CAMP express interest in increasing cataloging activity. The Chair asked for a list of CAMP backlog titles for the Executive Committee.

Olson asked if other institutions are interested in receiving borrowing reports from CRL, to document institutional activity, to promote CAMP resources on campus, and to demonstrate effective use of institutional funds. Kagan strongly expressed concern over this question. He described CAMP as having three collecting functions: for use today, for use in the future, and to preserve the heritage of Africa. He cautioned that overemphasising one of these functions would harm CAMP's overall balance and generate too narrow a discussion of mission, particularly in an era of institutional retrenchment. Fung suggested that negative borrowing reports could be used to boost borrowing activity. Lohrentz noted that CAMP offers qualitative benefits to its borrowers, e.g., extended loan periods and the availability of large sets. The Chair added that CAMP fills acquisition needs that her own institution cannot afford.

23. CAMP Dues Discussion.

Lauer asked if CAMP should raise membership dues to match inflation. Bell-Gam observed that institutional representatives may not control their dues-paying funds and that an across-the-board dues increase may cause a drop in membership. Lauer added that contributions from National Resource Center (Title VI) directors adds another complication. Lauer noted also that some members interact more frequently with CAMP than others as borrowers and, perhaps more important, as contributors of materials to be filmed, so that, in effect, CAMP has a tiered membership structure. Malanchuk commented that dues increases could be treated as a serials increase. Kagan added that a dues increase would be a normal state of affairs for most institutions. Kagan asked if a progressive dues increase would increase the number of low-end members. Lauer responded that CAMP already has an associate membership category. Zellers seeks a written proposal for more measured consideration, particularly concerning criteria for a progressive dues scale. Malanchuk asked if the additional funds would be designated to, e.g., large projects or nest eggs. Goral noted that the preceding discussion treated money CAMP has not spent while now discussion treats raising dues for additional money. Goral questioned the "serials increase" image by asking why members would seek to increase their own expenses. Olson asked how a CAMP dues increase would affect the other CRL area studies programs. Simon replied that their dues structures are structured similarly to CAMP's with different rates and that no changes had been discussed recently. Bischof said that CAMP should work to add paying members, particularly among European institutions and strongly insisted that any shared costs should not be readjusted annually or based upon budgets, citing the Small Countries project in which she spent more time in preparing reports and other nonproductive tasks. Walsh moved that the discussion be tabled and conducted by e-mail and at the Fall 2000 meeting, which was carried by default. The Chair asked that Lauer lay out in writing a proposal for further discussion.

Upon a motion by Phyllis Bischof and second by Gretchen Walsh, the meeting adjourned at 12:25 noon.

Minutes submitted by Lauris Olson, CAMP Secretary

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MF.
The Guardian.
Lagos [Nigeria] : Guardian Press Ltd., 1983-
50 reels [Jan. 2, 1990-Dec. 31, 1997].
Northwestern CIC-NEH Project
RDATE: 12-15-99
Paid: $ 1125.00
18514875.
RECORD # = b10959300.

MF Neg. MF
The Nation (Blantyre, Malawi) [Microform]
Blantyre : Nation Publications Ltd., 1993-
10 reels [v.3, n.143 - v.5, n.249] (Jul 29, 1996 - Dec 31, 1998)
RDATE = 04-03-00
EPRICE = $ 3400
RECORD # .b14851751

FICHE CAMP.
Societe des missions evangeliques de Paris.
Paris Evangelical Missionary Society Archives, 1822-1947 / DEEPARTEMENT EVANGELIQUE FRANCAIS D'ACTION APOSTOLIQUE, PARIS.
Leiden, The Netherlands : IDC, 1987-1998.
Copies of guide at: BV2330.A427.D47 1987-1998.
RDATE = 01-13-00.
E PRICE = $ 21,766.00.
Paid: $ 7,103.00 (1st installation)
43368841.
RECORD # = b15212543.

SWAPO Documents of Dr. Peter Katjavivi.
Misc. material [1965-1988]. 6 r. papers, 5 r. serials.
RDATE = 02-09-00 (6 reels)
Paid: $ 2,232.07
RECORD # = b15150306.

MF Neg. MF.
Xal Wi.
[Dakar?] : Xal Wi, 1992-
Center has:
MF-2522 CAMP (1 reel) no. 1-v. 5, no. 39 (Jan. 1992-July/Aug. 1996); v. 6, no. 41 (Jan. 1997);
v. 6, no. 43-45 (June-Sept./Oct./Nov. 1997).
RDATE = 12-02-99.
Paid: $ 79.99
43100925.
RECORD # = b15032085.

MF Neg. MF
LES ECHOS [microform]
Bamako, Mali : Impr. EDIM,
MF-11173 reel #3 Jan.4-Dec.27,1998
Paid: $ 154.65
RECORD # .b1451591x

MF Neg. MF.
FAMILY MIRROR [MICROFORM].
Dar es Salaam : General Publications Ltd.,
MF-11698 CAMP
1998: Jan.-Sept. 4/10, Sept. 18/24-Dec. 4/10, Dec. 18/24-25/31
Paid: $ 221.66
37823594.
RECORD # = b1477852x.

MF Neg. MF.
LE REPUBLICAIN [MICROFORM].
Bamako, Mali : Imp. EDIM-SA,
Center has:
MF-12207 CAMP 1998: Jan.-Apr. 3, Apr. 10, 17, 23, 30, May 8, 15, 22, 29, June 5, 12, 19, 26, July 3, 10, 17, 24, 31, Aug. 7, 14, 21, 28, Sept. 4, 11, 18, 25, Oct. 2, 9, 16, 23, 30, Nov. 6, 13, 20, 27, Dec. 4, 24, 31 (reel 1)
Paid: $ 148.58
33975814.
RECORD # = b14446789.

Agenda

1. Introductions: CAMP Executive, CAMP Member representatives, Guests.
2. Announcements (incl. brief member news); additions to the Agenda.
3. Approval of the Nov. 11, 1999, Philadelphia Minutes (distr. via e-mail).
4. Nominating Committee: call for nominations for fall elections.

Reports

1. CRL Report, including CAMP budget (James Simon)
2. CIC-NEH report
3. ASA Papers Update
4. Title VI Projects, if cooperation with CAMP is desired (Gretchen Walsh)
5. Senegal Project Update
6. Portuguese language CAMP brochure?

Old Business

1. Al Ahram: available from Cairo at $ 900 per year. 1875 to 1899 cost estimated at $ 22,500 – minus discount $16,875. CRL has 1900 to date, LC owns entire run. Fall 1999 we approved $ 4,000 for this, if MEMP pays for the rest, but MEMP is reluctant, since several libraries hold.
2. Somali Newspapers. Part 2 We approved $ 800 in Philadelphia. Any news? (James Simon, LC)
3. Liberian Newspapers: film all? Some? Look for missing issues before filming? Notice in ASA News? (Joe Lauer)

New Business

1. Timbuktu MSS Digitization Project: John Hunwick gave Northwestern 206 Arabic mss (1 page each) belonging to Bibliotheque Commemorative Mama Haidara for conservation treatment and digitization. Est. cost (min.) $ 5,715
2. Abantu-Batho (The People), weekly, South Africa. Published 1912-1931. CRL has: April 27, 1930-July 23, 1931 (only extant film) Chris Lowe request via Kathryn Green. Can more issues (bound to be scattered) be found, collected and filmed? Work with South African Archive(s)? Ideas?
3. Mail and Guardian, Johannesburg, South Africa. CRL film holdings end in 1989. Norman Ross offers 1990-1998, 18 reels, for $ 1,530, yearly subscription at $160/year.
4. Newspapers from the South African Library, Cape Town. Collection of nearly 250 newspapers 1824-1996. Can we identify gaps in our holdings we could fill from this? Each reel costs $55/diazo $65/silver from Norman Ross.
5. Lesotho Newspapers (David Ambrose via James Simon)
6. CAMP Collections Policy. Since we do not have to spend our money or lose it, would it make sense to save a nest egg for special, costly projects?
7. CAMP dues discussion: Is it time to raise the dues to match the post-1970 inflation and expand cooperative purchases? If yes, flat fees or progressive taxation? (Joe Lauer)
8. Vendor presentation: Bill Pidduck of Adam Matthew

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