Present: Helene Baumann, (Chair) Duke University; Peter Malanchuk, (Secretary) University of Florida; Joanne Zellers, Library of Congress, (ALC); David Easterbrook, (At Large) Northwestern University; James Simon (CRL); Dr. Dennis Galvan, (Faculty Representative) University of Florida; Phyllis Bischof, University of California Berkeley; Karen Fung, (At Large) Stanford University; Lauris Olson, University of Pennsylvania

1. The Executive Committee Minutes for May 1, 1999 were moved for approval by Joanne Zellers, seconded by Peter Malanchuk, and approved by the Executive Committee.

2. The CAMP By-Law Revisions submitted to the membership by mail ballot in early September 1999 were overwhelmingly approved. Responding to Joe Lauer's concerns in Section III of the By-Laws Phyllis Bischof led a discussion within the Committee to review the content and feasibility of that specific item. David Easterbrook despite having voted against the proposal stated that what had been passed by the membership should stand and be implemented. Zellers agreed along with Malanchuk and Baumann that the approved by-law should be implemented and if proved unworkable following a suitable time frame, then the specific item could be revisited and possibly amended by the membership. It was agreed to provide an opportunity for discussion in the Business Meeting but the Executive Committee's position would be that the By-Laws should be implemented as voted by the membership. A careful review of the workability of the new six year leadership plan would be implemented by the Chair and Executive Committee.

3. The two issues of letters written to President David Wylie expressing CAMP's serious concern regarding the availability of the Annual ASA Meeting Papers in 1996 and 1997 on microfilm and in paper format for microfilming since they were only published by CD-ROM and the location of the ASA Archives were discussed extensively with the discussion led by David Easterbrook. David Wylie and the ASA Board of Directors are now apprised of the situation and Wylie has promised to look into both matters. A response by Wylie will not be forthcoming until the conclusion of this annual meeting. The deposit of the ASA Archives at Northwestern University was in fact the result of a gentleman's agreement between Hans Panofsky and James Duffy. Northwestern has no deeded gift form, no outline of requirements and what Northwestern's obligations are to the ASA. Easterbrook spoke with President David Wylie and urged that the process be regularized including the determination of whether personnel records would be included in the deposit of materials. Easterbrook felt this process could take another month or so and if he receives no response at the end of that time frame he will revisit the issue and inquire as to the Archives whereabouts and the constitution of the depository agreement.

The related issue of the ASA Annual Meeting papers that were produced on CD-ROM for 1996 and 1997 and their microfilming has also not received a meaningful response. If the papers for those two do not exist then we may have to print them from the CD-ROM to provide the copies for permanent microfilms for the Archives.

4. The Chair asked whether the Business Meeting Agenda was in order and were there changes or additions to be made. Item number 9 was removed since ULAN had already been discussed at an earlier meeting. Lauris Olson mentioned that Ken Lohrentz' article should be ecognized since it was entitled, " Africana at the Center for Research Libraries" in volume 41 no. 2 of the African Studies Review in September 1998, pp.113-132. Phyllis Bischof mentioned that it should be placed on the CAMP Web Page. Number 11 also was removed since it had been discussed earlier. Zellers wanted to speak about Ethiopica since she has used it. Malanchuk stated that the University of Florida owns this microfilm set and has it fully cataloged and will loan to others. The CMS Papers have also been removed since CAMP owns a considerable amount of these materials. Susan Rabe of CRL is checking to determine what of the Adam Matthews offering CAMP will need to extend its holding before we consider purchasing items from them. Malanchuk also stated that the University of Florida plans to purchase most of what will be offered beyond what CAMP currently owns since Florida has purchased a set of these papers from CAMP. Duke and the University of California Berkeley are also planning to purchase these materials as well as LC.

There were no new proposals submitted on the written form or through the CAMP WebSite.

The meeting adjourned at 2:00p.m.

Present: Helene Baumann, (Chair) Duke University; Peter Malanchuk, (Secretary-Outgoing) University of Florida; Joanne Zellers, Library of Congress, (ALC); David Easterbrook, (At-Large) Northwestern University; James Simon (CRL); Dr. Dennis Galvan, (Faculty Representative) University of Florida; Kathryn Green, (Faculty Representative-Incoming) California State University San Bernadino; Karen Fung, (At-Large-Outgoing)) Stanford University; Phyllis Bischof, (At-Large-Incoming) University of California/Berkeley; Lauris Olson, (Secretary-Incoming) University of Pennsylvania

Discussions that occurred addressed what actions should be taken in regard to the ASA Archives and ASA CD-ROMs for1996 and 1997. Are they available and will it be possible to have those papers made available for microfilming for the ASA Archives.

The Spring 2000 Meeting should focus upon the work of Joe Caruso's Archives Task Force. CAMP should draft a letter in support for the Senegalese Archives. Joanne Zellers mentioned that Robert Mottice's evaluation should be included as an expert and as someone who protected their heritage.

1. Action Items

a) The ASA papers and ASA Archives issue will take longer to resolve according to David Easterbrook and the highest priority is to focus on the Annual Meeting Papers from the CD-ROM and their availability on microfiche and or in paper. There is concern that the ASA Archives may no longer exist due to the transfer of ASA headquarters from Atlanta to New Brunswick. We may need to print off the papers from the CD. David Easterbrook will inform us what he has learned and what course of action to take.

b) Caruso's Guidelines for Microfilming (Senegal) can be viewed at Joe Caruso's Website and for the Spring Meeting. A letter of support for the Senegal Archives by the CAMP membership needs to be written by the Chair. In the letter Robert Mottice's expertise must be discussed and his efforts to preserve Senegal's national heritage be recognized. Baumann is to discuss this with Caruso. Dr. Kathryn Green mentioned that the Senegalese historians could be helpful as a constituent group to be tapped as individuals to approach the Senegalese government to promote the construction of the new archives. Historians are valued in Senegal and the support of Boubakar Bari was considered important. Joanne Zellers stated that the new 6 year terms for the CAMP Vice-Chair may be very important in that the new Vice-Chair could work with the main person on the CAMP Senegal Project as a grant liaison and support the travel person by doing the administrative work stateside. The longer term will allow time for reflection and revisions with regard to future grant proposals.

Zellers also suggested that more information be shared by the membership on purchase proposals as to buy or not and whether they as individual libraries are or have already purchased the item. Wendy Simmons of USIA inquired whether there will be a Portugese CAMP brochure. We may need to ask Jill Coelho's husband to assist us if we proceed with that request.

Kathryn Green's site (Africa-research.csusb.edu) has a wish list of Archival preservation issues, collections, training opportunities, and finding aids. Funding for training needs should be explored. For example, the Mali President is an archaeologist and Dr. Green and Dr. Maria Grosz-Ngate (University of Florida) know the President and his wife who is a historian. The Mali archives are crumbling and we should try to interest their current presidential team with a program of archival support. Zellers also believed that we should attempt to work through various international bodies such as CILSS (Comite interata pour la lutte contre secheresse du Sahel). The meeting adjourned at 5:20 P.M.

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