The meeting was convened by John Howell as Chair, with Jill Young Coelho as Secretary.

Present: Loumona Petroff, Gretchen Walsh, David Westley (Boston University); Onuma Ezera, Joseph Lauer (Michigan State University); Louise Leonard, Peter Malanchuk, Razia Nanji (University of Florida); Marlys Rudeen (Center for Research Libraries); Daniel Britz, David Easterbrook, Hans Panofsky (retired), Mette Shayne (Northwestern University); Al Kagan (University of Illinois at Urbana-Champaign); Joseph Caruso (Columbia University); Karen Fung (Stanford Univ., Hoover Institution); John Bruce Howell (University of Iowa); Helene Baumann, Amidou Dembele (Duke University); Meseratch Zacharias (Syracuse University); Elisa Forgey (University of Pennsylvania); Jill Young Coelho, Gregory A. Finnegan (Harvard University); Phyllis Bischof, Simon Bockie (University of California at Berkeley); George Crafts (University of Virginia); James Gentner, Beverly Gray, Joanne Zellers (Library of Congress); Ruby Bell-Gam, Christopher Ehret, Miki Goral, Kathleen Wrobel (Univ. of California at Los Angeles); Moore Crossey (Yale University)

Guests present: Cheryl Spence (Clarke's Bookshop), Wonki Nam (Central State University), Janet Stanley (Smithsonian Institution)

CAMP members not represented: Cornell University, Dartmouth College, Emory University, Indiana University, La Trobe University (Australia), New York Public Library - Schomburg Center, Nordiska Afrikainstitutet, Ohio State University, Ohio University, Princeton University, Queen's University at Kingston (Ontario) , South African Library, State University of New York at Buffalo, Temple University, University of Cambridge-African Studies Centre, University of Chicago, University of Florida, University of Kansas, University of Minnesota, University of Rochester, University of Tasmania, University of Western Australia, University of Wisconsin-Madison, Wayne State University.

Introductions

All attending introduced themselves. J.Howell reminded the group that only member institutions could vote, and that each institution had only one vote.

Results of election

Howell thanked Tom Weissinger for his two years of service as CAMP secretary, and announced the results of the elections for open positions on the executive board: Jill Young Coelho (Harvard), Secretary; Phyllis Bischof (UC-Berkeley), Member-at-Large; Chris Ehret (Faculty Representative).

Minutes of the Spring meeting

The minutes of the May 6, 1995 Northwestern meeting were unanimously approved as written. An abbreviated version of the minutes appeared in the Africana Libraries Newsletter. Copies of the complete minutes were sent to all CAMP member institutions.

CAMP finances and commitments

M. Rudeen noted that there had been many expenditures during the year, lowering the available balance to $6,983.85, but that another $4000 of income would be posted during the 4th quarter. She also pointed out that she had kept grant income and expenses separate from general income and expenses. J. Howell asked about cataloging expenses, and she said that those were for professional catalogers' services in creating original records or revising on-line records. Clerical time is not charged back to members.

Library of Congress report

J. Zellers announced that Photoduplication has new prices and forms. She handed out copies of the List of African Newspapers on Microfilm for Sale. The list will be available from PhotoDup, but whether it would be distributed on-line or on paper was still not decided.

J. Gentner presented Ruth Thomas's list of Eastern and Southern African newspapers being filmed by the Nairobi office for CAMP: Botswana Guardian (Botswana), Al-Watway: Kingazidja and French editions (Comoros), Mirror (Lesotho), Journal de Madagascar (Madagascar), Madagascar Tribune (Madagascar), New Era (Namibia), Imvaho (Rwanda), Sunday Mail (Zambia), Manica Post (Zimbabwe).

The Nairobi office is also filming a collection of Somali newspapers and NGO and government reports.

The members voted to purchase these collections.

M. Shayne asked if the LC's sales list could be matched against CRL holdings, and M. Rudeen agreed to do so.

New Members

M. Rudeen announced that the South African Library is a new member of CAMP. This makes a total of 30 full members, 6 overseas members and 1 African library. She also said that CRL had been visited by the National Librarian of Nigeria, who was interested in seeing it as an example of a cooperative venture. There was discussion of using publicity about CAMP to let institutions know about new members and as a way to recruit more members, including inserting an updated list of members in the current CAMP brochure. Other suggestions were: advertising CAMP in newsletters of other African studies organizations, offering translated versions of the brochure in French and Portuguese, surveying new members to find out what had attracted them to CAMP. Marlys said she would investigate the cost of reprints. David Easterbrook will coordinate a membership drive. Members are urged to contact him on possible new members.

The members voted to have the full brochure translated into French, and to add a Portuguese translation as a flyer that could be inserted in the English version. Further ideas included printing on different colored stock for the French, putting the text itself up on the Internet. R. Bell Gam offered to do the translation into Portuguese.

Old Business

Filming of Lagos State Archives

J. Howell reported that CAMP's contact, Bill Middleton at USIS, had been unable to contact Mr. Ibrahim about filming the archives. USIS is about to close its offices, and CAMP will lose its intercessor. The only recourse will be to keep on trying to contact Mr. Ibrahim.

Title VI/CAMP Joint Acquisitions Trip

J. Caruso submitted a report on his trip to assess the potential for cooperative preservation and acquisitions projects. He toured various archives and research libraries in Dakar and St. Louis, and met with archivists, library directors, other librarians, film technicians, researchers and others. His expenses were $1509.18, of which airfare was $1494.08. He put forward a request to buy a light meter and a densitometer, which will make it possible for the National Archives in Senegal to produce world standard film. In the discussion, the point was made that Title VI funds cannot be used for this purpose, and that given the likely return on the investment, that CAMP might be a good source for the money. J. Caruso noted that this geographical area is a new one for CAMP, and that the professional expertise is in place but frustrated by the lack of money for the missing equipment. He explained in some detail why each piece of equipment is necessary, and said that he had gotten estimates. The densitometer and light meter together would come to less than $4000. In the discussion, it was pointed out that the Title VI Washington staff had been on a site visit and were very enthusiastic about the project, that J. Caruso was able to do this work for very little money, that CAMP would have to make a very small investment for work in which it has a large stake. J. Caruso said that the National Archives has purview over all Senegalese institutions, and has said it wants to film materials from all of them.

The members voted to authorize up to $4000 for equipment, and to communicate to the Directors of the National Archives that we have so voted and that our expectation is that we will be building collections from other institutions.

J. Caruso said he would discuss filming expenses with the Archives staff.

African Newspapers

M. Shayne said that she had input all the information she had received. M. Rudeen had set up the site and would let members know the URL of the permanent site as soon as possible. There was discussion about defining the scope of the list, maintaining it, and whether or how to link it to the LC list of microforms for sale. J. Zellers said that three lists are needed: A retrospective union list, a current union list and the LC sales list. Since several issues were emerging in the discussion, it was agreed to form a working group to look at them. J. Howell asked interested people to talk to him after the meeting.

Finally, CAMP has been filming eight Tanzanian newspapers from the LC Nairobi office: Baraza, Business Times, Express (Dar es Salaam), Heko, Mizani, Motomoto, Wakati ni huu, and Watu.

CODESRIA theses

J. Caruso will provide a list to CAMP. The theses are CODESRIA-sponsored research done at West African universities, mostly in the social sciences, and most not available in the U. S. (See Caruso report, Part 4). The list is available from Marlys Rudeen.

New Business

LC has a number of newspaper titles from Sierra Leone, which have generally scattered holdings and which they are not going to film. Frank Carroll of the LC Newspaper Section would like to give them to a collection that has other materials from Sierra Leone, or combine them with other files and transfer them to CAMP for filming. In the discussion, K. Fung said that Northwestern and Stanford both have Sierra Leone holdings which could be consolidated for filming. D. Britz suggested that the papers be sent to CRL to enumerate the holdings and decide on that basis how to proceed.

Michigan State University has received a number of newpapers from the Nairobi office, and is sending them on to CAMP for filming.

Offipubs

Cape of Good Hope [Official Publications of the Cape Colony - "Bluebooks"-1854-1910].
These are available at US $4,138 from the South African Library in Cape Town. J. Howell noted that earlier filming was poorly done. M. Crossey said that individual documents are available from the South African Library. In the discussion, it was pointed out that the only guide available is the one by Naomi and Reuben Musiker published in 1976, and a supplement by the publisher.

Professor Christopher Ehret of UCLA was introduced as the new Faculty Representative.

J. Howell reported on the June, 1995 SSRC workshop in Harare. Thirty people attended. Their papers were collected and archived in Harare. Other archival information: The Sierra Leone archives have all been burned except the central archives. The Eritreans are still unearthing archives hidden during the conflict.

M. Crossey reported on Prof. Robert Harms' collection of materials from Guinea. Every thing has been filmed from the district offices of the Ministry of Agriculture. He has also photocopied several thousand pages of National Archives materials in Conakry. A complete copy of the microfilm is to go to CAMP, but will be embargoed for a year pending Prof. Harms' publication based on some of the materials. Filming costs are expected to be around $5000, and the CAMP copy will be around $2000.

M. Crossey reported on Yale's Southern Africa projects. They are still awaiting agreement from Namibia to film the SWAPO collection, 2 boxes of conference reports from the Lutheran church and the U. N. (all unpublished) as well as over 10 boxes of materials copied from archives in Germany and Southern Africa. Filming is expected to cost around $3000.

The members voted to purchase the collection when it is available.

J. Howell reported that CAMP has a credit of ca. $800 for 3 titles held and sold by the State Library in Pretoria: Critic (Johannesburg) May 1890-May 1896. 6 reels. Natal Chronicle and South East African Advertiser (Pietermaritzburg) 12 Sept. 185552 July 1856. 1 reel, Natal Star and Journal of Commerce and Agricuture/Natal Mercantile Advertiser and Agricultural Gazette (Durban). 22 Aug. 1855-24 Dec. 1864) 5 reels.

The members agreed to use the credit to purchase these titles.

There are twenty French language theses cited in Passe de l'Afrique par l'oralite = African History from Oral Sources, under the direction of Claude Helene Perrot (Paris : Ministere de la cooperation et du developpement; La Documentation francaise, 1993. Estimated cost: $2,412 or $120.60 per title. It will be necessary to work in Paris with the theses in hand to discover if they are different from later published works.

La Politique coloniale (1892-4 avr. 1919) is available from Brussels, and will cost $1652.

The members voted to table this matter until the Spring meeting.

M. Rudeen announced that CRL is working to make sure there is at least one complete set of foreign official gazettes. The U. N. library has agreed to 1) continue collecting comprehensively, and 2) continue to discuss other possibilities with other libraries.

Joanne Zellers announced that the Sahel Centre in Mali has a microfiche machine but no funds to use it. REMADOC, an organization of heads of major libraries in Mali, is seeking funding. A. Dembele explained that REMADOC was founded with help from USIA and the Canadian government to comprehensively collect and make available research on development issues in Mali. There will be an official presentation at the Spring meeting.

M. Zacharias spoke of her concern for Africana librarianship. G. Finnegan said that the topic will be more fully addressed at the Spring ALC meeting.

The meeting was adjourned.

To: John Howell
From: Nancy Schmidt
Subject: CAMP report on microfilming to give at Orlando meeting
Since I will be unable to attend the the meeting due to a conflict with the ASA Board meeting, would you please give this brief report.

New democracy papers -filmed, on-going project

Chad
Partiote 1991-93 (InU)

Guinea
Nouvelle republique- 1993 (InU)
Patriote 1992-93 (InU)

Mali
Echos 89-1994 (InU IEN)
Republicain nos 26-108 (InU, IEN)

Senegal
Democraties 1992-93 (Inu, IEN)

Zambia
Zambia weekly post /Post -1993-94 (InU, IEN)

InU and IEN decided not to film N'Djamena hebdo (weekly) because of the good quality of the paper.

Other newspapers and periodicals filmed on a one-time basis.

Ethiopia
Barisa 1967-68 (InU)
(LC Nairobi has recent issues, these were not requested for filming. Does CAMP want to request them?)

Nigeria
Nigerian Outlook 1965-1967 (InU scattered Issues to supplement CAMP film)
Sunday Express 1965 (InU scattered Issues to supplement CAMP film)

Sierra Leone
Unity Independent 1967-68 (Inu., IEN, LC)

Somalia
Codka Macallinka 1973-77 (InU, IEN)
Danab 1977-79 (InU, IEN)
Waaga Cusab 1974-77 (InU, IEN)

Although at least 4 institutions hold the Vanguard (Nigeria) I was unable to get exact holdings from all institutions, so cannot coordinate a filming project at this time. Is this high enough priority for CAMP that all holding institutions will report exact holdings?

CAMP - Received
Since November 1994

THE AFRICAN DRUM [MICROFORM]: A MAGAZINE OF AFRICA FOR AFRICA
March 1951-Apr 1984. 31 reels
$3,230.53
RECORD # = b13955391.

THE AFRICAN EAGLE [MICROFORM]
Jan. 6, 1959-Jan. 25, 1962. 6 reels
$338.72
RECORD # = b14112450

BERLINER MISSIONSBERICHTE [MICROFORM]
1833; 1836-1895. 267 fiches
$265.14 (for all three titles)
RECORD # = b1411236x

BERLINER MISSIONSBERICHTE [MICROFORM] BERAUSGEGEBEN VON DER BERLINER MISSIONSGESELLSCHAFT
1900-1939. 249 fiches
RECORD # = b14112383

DRUM [MICROFORM]. (Nigerian ed.)
Jan. 1958-July 1983. 12 reels
$2,365.74
RECORD # = b13955408

DRUM [MICROFORM] (Ghana ed.)
July 1958-July 1972. 7 reels
$1,563.16
RECORD # = b13955433

DRUM [MICROFORM] (International ed./ West Africa ed.)
Jan. 1954-June 1958. 3 reels
$1,042.11
RECORD # = b13955469

DRUM [MICROFORM] (Central and East Africa ed.)
Jan. 1962-Mar. 1967. 4 reels.
$1,250.53
RECORD # = b13955494

DRUM [MICROFORM]. (Federation ed.)
Jan. 1960-Oct. 1961. 2 reels
$468.93
RECORD # = b13955512

LES ECHOS
[Nos. 6-261 (May 26/June 9, 1989-July 26, 1993)]. 1 reel
$255.53
RECORD # = b14150840.

MISSIONSBERICHTE [MICROFORM]
1896-1899. 28 fiches
RECORD # = b14112371.

MITTEILUNGEN AUS DEN DEUTSCHEN SCHUTZGEBIETEN
V. 25 (1912); V. 31 (1918). 1 reel
$91.08
RECORD # = b14116571.

MITTHEILUNGEN VON FORSCHUNGSREISENDEN UND GELEHRTEN AUS DEN DEUTSCHEN SCHUTZGEBIETEN: MIT BENUTZUNG AMTLICHER QUELLEN
V. 17, no. 1-3 (1904); V. 18, no. 4 (1905). 1 reel
$69.80
RECORD # = b10411902

THE MORNING NEWS [MICROFORM]
Dec. 1956-Nov. 24, 1959. 60 fiches
$200.37
RECORD # = b10252824

NOTRE TEMPS [MICROFORM]
May 15, 1991 -July 22, 1992. 17 fiches
$60.12
RECORD # = b14112449.

OFFICIAL PUBLICATIONS OF SOUTH AFRICAN STATES [MICROFORM]
Supplement 1983-1987. (3304 fiches)
$2,448.16
RECORD # = b10637692

THE WEEKLY POST [MICROFORM]
Nos. 82, 90,92-121,123-159 (Jan. 29/Feb. 4, 1993-Mar. 11, 1994). 1 reel
$228.94
RECORD # = b14164267.

WEEKLY REVIEW [MICROFORM]
Feb. 1975-1991. 732 fiches
$1,189.08
RECORD # = b1386824x